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Buchtel College of Arts & Sciences - Careers

Dossier Request a Mailing

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REQUEST FORM INFORMATION

[Form can be completed online and printed, but information cannot be saved.]

In addition to the appropriate request fee, a client must complete, print, and submit to our office an official Request Form for each mailing s/he desires.

Requests should be sent to the appropriate address in an envelope marked “Attention: Dossier Service” for prompt processing. Allow three to five days from date of receipt for processing. [If preferred, client may supply typed address label/s or envelope/s for each mailing.]

A client’s dossier will be sent "as is" to the specified academic institution/s, organization/s, or corporation/s. This means that all documents being held by the service at the time of the request will be included in the mailing: copies for employment and originals for graduate school, unless otherwise instructed by the client.

If a client wishes to have included, to be considered a complete dossier, each and every recommendation that is listed on the Registration/Consent Form but possibly not received by the service at the time of the request, notification in the Special Instructions section of the form must be made to the program that a mailing is to wait until all designated letters have been received.

If original documents, rather than copies, are to be included in an employment mailing or copies rather than originals in a graduate school application, this information should be so stated in that Special Instructions section. All inclusions or omissions of specific supplementary materials also should be noted in this section.

It is the client’s responsibility to determine the holdings of the dossier. The Service will store recommendation letters, resume and/or curriculum vitae, testimonies, certificates, writing samples, and other informative documents, excluding transcripts (unless provided by client). However, no more than twelve documents, including reference letters, should be requested for forwarding at any one time. If more than twelve documents are requested, an additional fee may be included.

Transcripts are NOT included in a mailing unless provided by the client. Official transcripts must be requested from the Registrar’s Office by the client, who may personally deliver copies to the Service or who may ask to have them sent directly by the Registrar's Office to the Service to guarantee the integrity of the document. Clients should allow enough time for processing by the Registrar. An individual transcript should be provided for each intended mailing.

A client may ask to have an entire dossier included and forwarded, or s/he may ask for specific letters to be sent to academic institutions or employers. [Remember: Notification to use originals for employment or copies for graduate school must be stated; otherwise, duplications will be forwarded to prospective employers and originals will be forwarded to graduate schools.]

A client can be notified by email when a dossier file has been sent, or clients may provide the Service with a self-addressed, stamped postcard containing the name of the designated recipient, with the words File Mailed included. This postcard will be returned to the client when the Service forwards the dossier file to the intended recipient. Clients should note their choice by checking the correct box on the form and/or providing the necessary postcard/s.

 

REQUEST PROCESS CHECKLIST

Requests Must:

  • Be completed, dated, printed, and signed.
  • Specify which recipient is to receive which holdings [[A complete dossier or merely specific documents]
  • Specify which referee letters are to be forwarded and whether they are to be originals/copies currently held.
  • Include client's current address, email address, telephone number, and UA identification number.
  • Include, if pertinent, addressed, postage-paid envelope/s for "special handling" (Fed-Ex, priority mail, etc.).
  • If supplying envelopes, have address information accurately completed, printed, or be accompanied by self-sticking, TYPED mailing labels that include a street address or P.O. Box (to avoid return to post office) and the name of the designated recipients.
  • Inform Service if an email or postcard acknowledgment is required by client.
  •  Be accompanied by the required fee.

The University of Akron

Akron, OH 44325
Phone: 330-972-7111
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