Travel Policies

Travel Expense Policies and Procedures

	Exhibit A:	Travel Authorization Form
	Exhibit B:	Per diems for partial days
	Exhibit C:	Travel Expense Report
		Travel Expense Report
		Travel Expense Report Instructions

Locations Eligible for Higher or Lower Standard Meal Allowance:

State by State Listing

Condensed list of all states - 2008

Condensed list of all states - 2008

Condensed list of all states - 2007

Condensed list of all states - 2006

Alaska

Alaska

Hawaii

Hawaii

International Country listing

International Country listing

Honorarium and Expense Authorization Form

Honorarium Procedures

Short Term International Visitors Honorariums and Travel

UPDATED 03/08 for new W-7 form

There is a new application for IRS Individual Taxpayer Identification Number. Only the current IRS form W-7, dated January 2007, should be used to obtain an ITIN.

NOTE: There is a new mailing address for submitting the W-7 which is listed on page 3 of the instructions.

Changes made to the international visitors payment process as of April 2006:

• Individuals with tourist visas B-2(or WT) are no longer able to be paid anything unless they are already in the United States when invited to come to our University. Caution your visitor not to come on a tourist visa only. The appropriate visa should be obtained depending on the length of stay and purpose.
• There is no longer a tax treaty article for Independent services for the countries of Japan and the United Kingdom.
• Listed in the updated procedures is a list of the current Visa Waiver countries. If the visitor is coming under the Visa Waiver Program the waiver visa WB is equivalent to a B-1 visa. The same rules for a B-1 visa apply to the WB visa.
• There is a new Honorarium form in the April 2006 procedures update. This new form should be used to pay all honorarium and expenses of all non-university personnel.