Assoc. VP / Controller
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Travel Policies
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Travel Policies

 
 
     
  Exhibit A: Travel Authorization Form
     
  Exhibit B: Per diems for partial days
     
  Exhibit C: Travel Expense Report
  Travel Expense Report
     
    Travel Expense Report Instructions
     
     
 
2009 Rates
 
  Mileage rate 55 cents per mile
  Motorcycle rate 13 cents per mile
  Standard per diem meal rate $39 per day
     
 
2008 Rates
 
       
    Effective 1/1/08-6/30/08 Effective 7/1/08-12/31/08
       
  Mileage rate 50.5 cents per mile 58.5 cents per mile
  Motorcycle rate 13 cents per mile 13 cents per mile
  Standard per diem meal rate $39 per day $39 per day
       
 
Locations Eligible for Higher or Lower Standard Meal Allowance:
 
State by State Listing
 
Condensed list of all states - 2008
Condensed list of all states - 2008
 
Condensed list of all states - 2007
Condensed list of all states - 2006
 
Alaska
Alaska
 
Hawaii
Hawaii
 
International Country listing
International Country listing
 
Other Travel Information
 
Honorarium and Expense Authorization Form
 
Honorarium Procedures
 
Short Term International Visitors Honorariums and Travel
UPDATED 03/08 for new W-7 form
 

There is a new application for IRS Individual Taxpayer Identification Number. Only the current IRS form W-7, dated January 2007, should be used to obtain an ITIN.

NOTE: There is a new mailing address for submitting the W-7 which is listed on page 3 of the instructions.

Changes made to the international visitors payment process as of April 2006:

  • Individuals with tourist visas B-2(or WT) are no longer able to be paid anything unless they are already in the United States when invited to come to our University. Caution your visitor not to come on a tourist visa only. The appropriate visa should be obtained depending on the length of stay and purpose.
  • There is no longer a tax treaty article for Independent services for the countries of Japan and the United Kingdom.
  • Listed in the updated procedures is a list of the current Visa Waiver countries. If the visitor is coming under the Visa Waiver Program the waiver visa WB is equivalent to a B-1 visa. The same rules for a B-1 visa apply to the WB visa.
  • There is a new Honorarium form in the April 2006 procedures update. This new form should be used to pay all honorarium and expenses of all non-university personnel.
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Last modified: January 07 2009 08:42:50