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Contracts for Campus Use
On the right is a list of various purchasing programs that are available to the campus community. These contracts and agreements are bid or negotiated and awarded by different entities and have been approved for use by the University’s Board of Trustees. The Department of Purchasing reviews and evaluates these contracts and agreements and will advise campus departments on the best overall application for their specific needs at the time of order.
The Director of Purchasing may also elect to have formal or informal bids solicited on requirements, regardless of cost, if it is determined to be in the best interest of the University.
Below is a brief summary of the contract types to help guide you with your purchases.
CUE – Community, University and Education Purchasing Association
CUE is a professional, non-profit association that makes it possible for public, non-profit entities to save substantial sums of money through volume collective purchasing. All that is necessary to join is a willingness to participate and share in our common future.
Contracts include: Custodial Products, Diplomas, Equipment Maintenance, Furniture, Gasoline & Diesel Fuel, Lamps and Ballasts, Office and Data Paper, Office Supplies, Oil, Antifreeze, Lubricants & Recycling Services, Projector 7 Photographic Lamps, Roll Towel & Toilet Tissue, Safety Products, Salt (Road & Sidewalk), Tires, OEM Toner & Ink Cartridges, Vehicles
E & I – Educational & Institutional Cooperative Service, Inc.
E&I is the buying cooperative for higher education and health care institutions. The Cooperative uses the aggregate power of its membership to secure deep discounts from a wide variety of suppliers for thousands of products and services.
Significant discounts have been negotiated in the following categories: Athletic Training Supplies; Computer Software; Computers & Networking; Electronics & Peripherals; Express Delivery & Freight; Furnishings; Furniture; Maintenance; Medical Equipment & Supplies; Moving & Relocation; Multimedia; Office Equipment & Supplies; Procurement; Scientific Equipment & Supplies; Services; Travel Services.
HPS – Hospital Purchasing Service
The HPS (Hospital Purchasing Service) is a member-owned group purchasing association whose ultimate goal is to assist health care organizations, educational institutions and instrumentalities of government by providing savings on quality supplies, services and equipment purchased at the lowest possible cost to improve the communities we serve.
HPS agreements/contracts fall into two distinct program groups: medical-related agreements, and non-medical agreements.
Medical: Laboratory, Rehabilitation
Non-Medical: Art Supplies, Athletic Supplies, Capital Equipment, Consulting, Food Service, Housekeeping, Interior Design, Maintenance, Office
IUC – The Inter-University Council Purchasing Group of Ohio
The Inter-University Council Purchasing Group of Ohio frequently called the IUC or IUCPG, is a purchasing consortium comprised of the purchasing officers of the State institutions of higher education. The organization has 38 members made up of the 13 state universities, 2 medical colleges, 14 community colleges and 9 technical colleges & institutes that receive state appropriated funds.
The IUCPG operates under the requirements of the current appropriation legislation, The Ohio Revised Code, and the By-Laws of each institution's Board of Trustees.
Price Agreements include: Audio-Visual & Video Equipment, Book Strips, Computer Hardware, Dormitory Mattresses, Ethyl Alcohol, Freight Management, Furniture, Laboratory Apparatus, Chemicals & Glassware, Laboratory, Medical & Scientific Equipment, Lamps & Projection Bulbs, Laser Printer Toner Cartridges (New), Laser Printer Toner Cartridges (Re-manufactured), Moving Services (household), Printers, Plotters & Scanners, Search Firm Services, Software
State of Ohio Contracts
The State of Ohio Contracts are administered by the Department of Administrative Services (DAS).
Contract list is very extensive but the site has an excellent search engine.
University Contracts
University Contracts are negotiated and awarded by the Department of Purchasing. All University departments are able to utilize these contracts to procure any item associated with the contract. Place your order directly with the contract vendor and have the invoice sent directly to you for approval. Once you receive the invoice, verify that you received the goods or services. If you received the desired goods or services mark the invoice “OK to Pay”, sign the invoice, write down the SpeedChart (your old six digit “account code”) you wish to charge and forward the invoice to Accounts Payable for processing and payment. A list of vendors the university has contracts with can be found on the Department of Purchasing web site.
US Communities
U.S. Communities is a nationwide strategic sourcing program designed by public purchasing professionals for use by government agencies and public-benefit non profits throughout the country.
Product Categories include: Office/School Supplies, Office Furniture, School Furniture, Technology Products, Electrical/Telecomm, Janitorial Supplies, Carpet & Flooring, Office Machines, Park & Playground, P.E. Supplies, Homeland Security Solutions, MRO Supplies
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