Expenditure report - Main Campus
First quarter 2007
Covering July 1, 2006 to Sept. 30, 2006
The report for the Wayne College is below
EXPLANATION OF TABLE
In the table above, expenses in each category are compared to the budget (excluding carryovers) to track year-to-date spending. In total, expenditures in the first quarter were less than the budget by $3.3 million, but this figure does not include a number of expenses that were anticipated this quarter and were delayed, such as the merit increases for AAUP members that had not been finalized.
Instruction – All expenses in this category reflect the direct cost of providing instruction to students. The largest component — 74 percent — is faculty compensation. Expenses within this function were less than budgeted, primarily due to the fact that not all merit increases for AAUP members have been finalized.
Research – The first-quarter activity in research reflects an unfavorable variance of $561,000, or 48.2 percent more than budgeted. This is primarily related to the timing of research expenditure activities, which is low typically until the fall semester begins.
Public service – The bulk of the activity in this area is related to sales accounts. The less-than-anticipated spending in the sales accounts reflects the revenue shortfalls in the related accounts. These accounts experience timing variances, and it is not uncommon to see expense overages and revenue shortfalls early in the year. By year-end, the revenues will catch up and most sales accounts will generate a small balance to carry forward into the next fiscal year.
Academic support – Spending in the academic support areas was less than budgeted in the first quarter by 7 percent. Academic support includes such areas as advising, accessibility, orientation, student success seminars, co-op programs and other student success programs.
Student services – Spending was less than budgeted in the first quarter by just over 10 percent. Student services includes these functions: health services, intramural activities, counseling and testing, and career management, among others.
Institutional support - Expenses of $14.9 million were higher than the budgeted $12.7 million. This is largely due to the fact that the institutional support budget includes the projected savings from positions left vacant. As the year progresses, the earned savings in other functions will offset this amount. Institutional support includes such areas as maintenance/development of the technology infrastructure and basic support such as payroll, accounts payable, budget, controller, treasurer and human resources, among other departments.
Plant operation and maintenance – Activity in this function was higher than budgeted in the first quarter. Expenses in this area are irregular and difficult to plan on a monthly basis. The early overages are attributed to activities carried out to prepare campus for the beginning of the fall semester. These expenditures are expected to level out throughout the year.
Scholarships – The favorable variance in scholarships reflects the set-aside for need-based scholarships that will be meted out over time in conjunction with the growth plan.
Reserve for bad debt – There may be small write-offs throughout the year, however, mandatory write-offs of bad debt occur mostly at year-end.
Expenditure report - Wayne College
First quarter 2007
Covering July 1, 2006 to Sept. 30, 2006
EXPLANATION OF TABLE
Instruction – All expenses in this category reflect the direct cost of providing instruction to the students. The largest expense component is faculty compensation. Expenses within this function were less than budgeted, primarily due to the fact that not all merit increases for AAUP members have been finalized.
Research – The $3,000 allocated for internally-funded research was not used in Fiscal Year 06 (July 1, 2005 to June 30, 2006), and it has not been used to date in FY07.
Public service – The activity in this area is related to Workforce Development/Continuing Education programs. The overspending in the sales accounts is more than offset by the surplus revenues generated in these programs.
Academic support – Spending in the academic support areas exceeded the first quarter budget by 3.5 percent. This overage was primarily in the library service areas. Academic support includes such areas as advising, accessibility, orientation, student success seminars, co-op programs and other student success programs.
Student services – Expenses exceeded the budget primarily in the area of co-curricular activity funding. Student services includes these functions: health services, intramural activities, counseling and testing, and career management, among others.
Institutional support – Activity in this function was well within the budgeted level as of the end of September. Institutional support includes such areas as maintenance/development of the technology infrastructure and basic support such as payroll, accounts payable, budget, controller, treasurer and human resources, among other departments.
Plant operation and maintenance – Expenditures in this function exceeded the budget primarily in the areas of building and equipment repair and campus grounds. This is common as the summer months are used to prepare the campus for fall classes.
Scholarships - This line is related to expenses for the Post Secondary Enrollment Option for high school seniors. It typically is booked toward the end of the financial year.
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