Graduate Assistant Contracts
2013-2014 Academic Year Dates
August 26, 2013 to May 11, 2014
Fall Semester 2013 Dates
August 26, 2013 to December 15, 2013
Contract Submission Deadline: August 2, 2013
Spring Semester 2014 Dates
January 13, 2014 to May 11, 2014
Contract Submission Deadline: December 15, 2013
For students to be paid in a timely manner, contracts should be received in the Graduate School a minimum of 3 weeks prior to the start date of the contract.
If you are new to completing the graduate assistantship contracts or if you need a review of the procedures, view the Graduate Assistantship Contract Presentation. This will provide you with information regarding graduate assistantships and step-by-step instructions on completing the forms.
The Graduate Assistant Handbook will serve as a reference guide to the policies and procedures related to University assistantships and tuition scholarships.
All graduate assistants must complete an I-9 form before they can be paid. If a student does not have the I-9 form on file at the Graduate School it must be completed. The I-9 form should be completed as soon as the student arrives on campus, and you can verify their necessary documents.
Directions for completing the Graduate Assistantship/Scholarship contracts
Full Graduate Assistants (20 hours per week)
The following forms should be used if you are hiring a full, 20 hour per week graduate assistant.
Partial Graduate Assistants (Less than 20 hours per week)
The following forms should be used if you are hiring a graduate assistant for less than 20 hours per week. Be sure to complete the number of work hours and the number of hours of fee remission.
Stand Alone Graduate Scholarship/Fellowship
Student must be a first-time graduate student and registered full-time (9 graduate credit hours)
Supplemental or One-Time Payment Contract
The following form should be used when you are giving a one-time payment or supplementing an existing GA contract.
Award of Graduate Scholarship/Fellowship - Special Projects
This form should only be used if advanced approval has been given providing fee remission for a special project.
The following templates should be used if you are making changes to a GA contract. If you are cancelling a GA contract you should use the Termination PAF Request template. If you are making changes to a contract you should use the Change PAF Request template. All requests for changes or terminations should be emailed to firstname.lastname@example.org or email@example.com.