Graduate Assistant Contracts 2008-2009 Academic Year Dates
August 25, 2008 to May 9, 2009
Fall Semester 2008 Dates
August 25, 2008 to December 13, 2008
Contract Submission Deadline: August 1, 2008
Spring Semester 2009 Dates
January 12, 2009 to May 9, 2009
Contract Submission Deadline: December 19, 2008
2008 Graduate Assistant Orientation
Tuesday, August 19, 2008
If you are new to completing the graduate assistantship contracts or if you need a review of the procedures, view the Graduate Assistantship Contract Presentation. This will provide you with information regarding graduate assistantships and step-by-step instructions on completing the forms.
The Graduate Assistant Handbook will serve as a reference guide to the policies and procedures related to University assistantships and tuition scholarships.
All graduate assistants must complete an I-9 form and a DMA form before they can be paid. If a student does not have these forms on file at the Graduate School, they must be completed. The DMA form should be sent with the contract. The I-9 should be completed as soon as the student arrives on campus and you can verify their necessary documents.
Directions for completing the Graduate Assistantship/Scholarship contracts
For students to be paid in a timely manner, contracts should be received in the Graduate School a minimum of 2 weeks prior to the start date of the contract.
- Locate the correct forms depending on what type of contract you are completing
- Double click on the form. This will open the form in PDF format. Complete all information on page one of the form. Complete the appointee recipient name on the bottom of page two
- Print the forms and obtain the appropriate signatures on the forms
- Send the forms to the Graduate School for processing. Both pages of each form must be fully completed and have the appropriate signatures for the Graduate School to process the forms. Incomplete forms will be returned
- After the Graduate School has processed the forms, page one of each form will be scanned and e-mailed to the awarding department. The awarding department should provide a copy to the recipient
- Need help in calculating bi-weekly stipends? Click here to use the bi-weekly pay period calculator.
Full Graduate Assistants (20 hours per week) The following forms should be used if you are hiring a full, 20 hour per week graduate assistant.
Partial Graduate Assistants (Less than 20 hours per week) The following forms should be used if you are hiring a graduate assistant for less than 20 hours per week. Be sure to complete the number of work hours and the number of hours of fee remission.
Stand Alone Graduate Scholarship/Fellowship Student must be a first-time graduate student and registered full-time (9 graduate credit hours)
Supplemental or One-Time Payment Contract The following form should be used when you are giving a one-time payment or supplementing an existing GA contract.
Award of Graduate Scholarship/Fellowship - Special Projects This form should only be used if advanced approval has been given providing fee remission for a special project.
|
