THE UNIVERSITY OF AKRON
Editorial style guide
Website or Web site? Residence hall or dorm?
People are often introduced to the University through the written word, either in our publications or on our website. We want them to concentrate on our messages and not be distracted by inconsistencies in style, spelling, or even punctuation. This editorial style guide provides a set of standards to help you in your communications with our external audiences so they are consistent, accurate and reflect well upon the University.
The University of Akron Style Guide is to be used as a reference for names, terms and information specific to the University. It also includes guidelines for general terminology and points of style. For additional information, the current edition of the Associated Press Stylebook and Briefing on Media Law is the primary reference work for questions of style. The Chicago Manual of Style, 15th Edition, is a secondary reference.
The guide can be searched in the alphabetical directory listed here, or by topic in these three sections: University Style, Electronic Terminology and Points of Style.
academic degrees — Degree names are capitalized when the full title is used. Examples: Bachelor of Science in Biology or Master of Arts in Music. With informal usage, such as bachelor's degree in psychology, there is no capitalization because it is not the proper name of the degree. The general usage for most degrees when abbreviating is to capitalize and use periods. For example: B.A. in Music. (MBA and RN are exceptions.)
addresses — the abbreviations Ave., Blvd., and St., may be used with a numbered address. Alley, drive, road and terrace are spelled out in all instances.
alumna — one female graduate
alumnae — more than one female graduate
alumnus — one male graduate
alumni — more than one graduate
Akron — UA's alumni magazine, published three times a year.
Akron Global Polymer Academy — AGPA on second reference.
Ambassadors — The student organization that represents the University on behalf of the Office of the President at events and functions.
ampersand — the symbol “&” is not used in the names of UA departments or programs (unless Board-approved). The symbol is only used in publications when it is part of the official name of a business or organization.
Board of Trustees — Always capitalize all references to The University of Akron Board of Trustees, Board or Trustees.
campus addresses — U.S. mail that is addressed to the University's primary ZIP code, 44325, could be returned to the sender if it contains a street address other than 302 Buchtel Common. Only the recipient's name or department name, the city, state, ZIP code and the ZIP+4 number, if known, should be included.
campus buildings — Refer to the Faculty/Staff Directory, which includes a complete list of campus building names and correct abbreviations.
capitalization — titles used before a name are capitalized and lowercased after a name. Official names of colleges or campus units are capitalized on first reference. Shortened or generic names on subsequent references are not capitalized. Examples:
- The Center for Film Study offers a variety of classes.
- The center offers classes in the study of film.
- Buchtel College of Arts and Sciences
- College of Applied Science and Technology
- College of Business Administration
- LeBron James Family Foundation College of Education
- College of Engineering
- College of Health Professions
- College of Polymer Science and Polymer Engineering
- The Drs. Gary B. and Pamela S. Williams Honors College
- Wayne College
- School of Law
cocurricular — no hyphen
cooperative education — co-op is acceptable on second reference.
corequisite — no hyphen
course load — two words
courseware — educational software; one word
coursework — one word
curriculum — singular (curricula or curriculums in the plural)
days of the week — abbreviate only for tabular formats — these three-letter forms are used without a period: Mon, Tue, Wed, Thu, Fri, Sat and Sun.
Dean’s List — capitalize
degrees — associate, bachelor’s, master’s, doctorate, Juris Doctor
degrees with distinction — Lowercase cum laude, magna cum laude and summa cum laude.
Dr. — For those who hold a Ph.D. or Ed.D., the use of Dr. can be used as a courtesy title on first reference for University of Akron publications. On second and subsequent references, the person’s last name is used.
E.J. Thomas Performing Arts Hall — Thomas Hall, or hall, on second and subsequent references.
email — correspondence sent electronically
e-business or e-commerce — should be lowercase, with hyphen
emeritus — Use with care. At UA, this is an honorary title conferred by the Board of Trustees. Not every faculty or contract professional retiree has emeritus status. Other forms: emeriti (plural), emerita (singular female), emeritae (plural female).
entitled/titled — These terms are not interchangeable. Title means “to name.” Entitled means “to designate rights or benefits.”
Faculty Senate — The legislative body of the University, as delegated by the Trustees.
Fiat Lux — UA motto meaning “Let there be light.”
FirstEnergy Stadium-Cub Cadet Field — men's and women's soccer stadium.
Founders Day — On the first Friday in May (also the last day of spring semester) the University celebrates its founding and honors new and past retirees at a luncheon.
grade point average — No hyphens; GPA on second reference.
home page — two words
InfoCision Stadium-Summa Field — On first and subsequent references to UA's on-campus stadium, the full name should be used. When appropriate, at The University of Akron should be included. Here are the official names of locations within the stadium:
- Huntington Bank Club Level, fifth floor
- D. Eugene Waddell Presidential Suite, sixth floor
- Polymer Valley Chemicals Director of Athletics Suite, sixth floor
- Towpath Credit Union Press Level (press box), seventh floor
intercollegiate athletics — On all references (not sports or intercollegiate sports).
interdisciplinary — no hyphen
internet — lowercase
Juris Doctor — This law degree is capitalized and can be abbreviated as J.D.
Lists of words or short phrases — End your sentence with a colon, and unless your words are proper nouns or the titles of departments, do not use caps. Do not use semicolons, periods or other punctuation after each item. Example:
The Department of Film Study offers:
- cooperative education
Lists of sentence fragments — End your sentence with a colon, and capitalize sentence fragments after the bullet point. Conclude each with a semicolon, except for the second to last, which should use “and” after the semicolon, and the final item, which takes a period. Think of these lists as extended paragraphs, with capitalization used to make the items easier for the reader. Example:
Film study majors will:
- Learn the fundamentals of filmmaking;
- Develop effective oral and written communication skills; and
- Become analytical thinkers, problem solvers and decision-makers.
Lists of sentences — Similar to the sentence fragment, except the introductory sentence and individual points should be constructed to use periods, rather than a colon and semicolons. Example:
The Department of Film Study offers students many benefits.
- Students have access to career-specific scholarships.
- Student-to-faculty ratios are 10:1.
- Students receive hands-on training with the latest in filmmaking equipment.
meal plan — not board, as in “room and board”
Medina County University Center — UA's campus in Medina County.
Mid-American Conference — Formal name of the athletic conference of which UA is a member. MAC is acceptable on second reference.
months — The following months are abbreviated when used with a specific date:
- Jan., Feb., Aug., Sept., Oct., Nov. and Dec. Spell out the month when using alone or with a year — no comma is needed between the month and year. In a tabular format, these three-letter forms are used without a period: Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct, Nov and Dec.(The only exception is in a formal invitation, where the month may be spelled out with the date and year: January 1, 2010.)
- When editorial copy includes a month, day and year, set off the year with commas: On Jan. 1, 2008, UA's mascot, Zippy, won the Capital One Bowl Mascot of the Year Challenge.
more than vs. over — More than specifies an amount; over refers to spatial relationships. Examples:
- UA was founded more than 135 years ago.
- The Goodyear Blimp often flies over campus.
NCAA — National Collegiate Athletic Association
National Polymer Innovation Center — State-of-the-art research facility on the UA campus.
New Landscape for Learning — The University of Akron’s campus enhancement program between 1999 and 2015, when we added 21 new buildings, 18 major additions, acquisitions and renovations, and 34 acres of green space.
Northeast Ohio Medical University (NEOMED) — formerly Northeastern Ohio Universities Colleges of Medicine and Pharmacy (NEOUCOM). This state medical school, located in Rootstown, was created in 1973 through a consortium of The University of Akron, Kent State University and Youngstown State University (Cleveland State University joined in 2008).
numerals — Spell out numerals used at the beginning of a sentence. In text, numerals one through nine are spelled out; use numerals for 10 and above. In a sentence where a series of numerals is used, follow the same guidelines.
- Example: You can take four classes and earn 16 credits.
- Exceptions: Always use numerals in text for ages, credit hours, page numbers, percentages, dates and addresses.
online — one word
PC — personal computer
percent — This is one word. In most uses, including text, spell out the word. Use the symbol (%) only in a table of figures.
postbaccalaureate — no hyphen
postdoctoral — no hyphen
postgraduate — no hyphen
postsecondary — no hyphen
seasons — fall or spring semester (References to seasons as well as academic semesters should be lowercase.)
state-assisted — UA is a state-assisted institution, one of 14 four-year public universities in Ohio’s higher education system.
state names —Follow Associated Press Style and spell out the state names in text when they stand alone. Use standard abbreviations only when a city and state are included in the text, such as Miami, Fla., or Nashville, Tenn. Eight states are never abbreviated — Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas and Utah. Note: U.S. Postal Service two-digit codes are only used in addresses.
STEM — The acronym for science, technology, engineering, mathematics/medicine programs.
student-athlete — hyphenated
telephone numbers — include the area code; use hyphens. Example: 330-972-7100.
theatre — The preferred spelling for entertainment venues on campus — Paul A. Daum Theatre in Kolbe Hall, Student Union Theatre and Sandefur Theatre in Guzzetta Hall.
The Buchtelite — student newspaper; “The” is part of its name.
time — use numerals in all cases, except for noon and midnight. Always lowercase a.m. and p.m. and use periods. Do not use zeros with on-the-hour times.
titled/entitled — These terms are not interchangeable. Title means “to name.” Entitled means “to designate rights or benefits.”
titles of works — Use quotation marks around titles of the following: books, movies and plays; short stories and poems; magazine and newspaper articles; musical compositions; lectures and speeches; art exhibits or individual paintings; television and radio show titles; and titles of individual episodes of a show.
The names of magazines, newspapers, reference works and journals are used in editorial text without quotation marks around them.
UAnet — The University's network UAnet encompasses all services and access to services for university electronic properties including, databases, servers, web sites, collaborative services and, where possible, third-party services contracted by the University. Access to the network and services there, by authorized faculty, staff and students is accomplished through the issuance of credentials, a "UAnet ID." Use of the network and the ID are governed by the rules and regulations of the university and at its discretion.
UA Network ID (UAnet ID)
The University of Akron — On first reference, the full name of The University of Akron should always be used, with “The” capitalized. On second or subsequent references to The University of Akron, University is preferred; UA may be used sparingly. (University is always capitalized when it refers specifically to The University of Akron.)
The University of Akron satellite campuses:
- The University of Akron Lakewood
- Medina County University Center
- The University of Akron Wayne College
- Wayne College Holmes Center
The University of Akron Alumni Association — alumni association or association on subsequent references.
The University of Akron Foundation — foundation on subsequent references.
The University of Akron Bookstore — University Bookstore, or UA Bookstore, on second reference.
The University of Akron Lakewood — UA's campus in Lakewood, in Cuyahoga County.
University Council — This deliberative and representative body makes recommendations to the president on long-range planning, and informs decisions on other substantive matters that affect the well-being and common interests of the University community.
URL — All caps; acronym for Uniform Resource Locator, which is the term for World Wide Web addresses.
URLs — World Wide Web addresses should be lowercase, with no spaces between the characters. At present, include the “http://” or other server designation at the beginning of the URL. Not all WWW browsers automatically insert this information, and not all WWW servers are http servers.
web — Aternate term for internet.
website — one word
The Drs. Gary B. and Pamela S. Williams Honors College — The Williams Honors College on second and subsequent references. Students in The Williams Honors College are known as Williams Scholars.
WZIP-FM — Student-operated radio station on campus (88 FM).
Zippy — UA mascot, a kangaroo
Zips — The official name used for all of UA’s men’s and women’s sports teams. Do not use the term “Lady Zips.”
Z-TV — Student-operated television station on campus.