Categories of Student Organization Gatherings

A meeting is a gathering of law students for planning and organizational purposes.

An event is a one-time occurrence, such as a guest speaker, a cookout, a tailgate party, a dance, or a banquet.

A project is something that is ongoing, such as LAW’s Angel Tree, ALLSA’s Canned Immunity, morning coffee sales, etc.

How to Schedule a Meeting, Event, or Project

Here are the steps to follow in order to schedule a meeting:

1

Check the events calendar at www.uakron.edu/law/news/calendar.dot to ensure that nothing else is happening on the same day/time as your meeting’s planned date and time.

2 Complete the Event Approval Form: http://www.uakron.edu/webforms/law/studentorgs/eventprojectform.dot
3 This form will generate an e-mail to Mary Ann Garrett in the Dean’s Office, who will reserve a room for your event at the requested date/time. If there is a conflict, she will e-mail you. If not, she’ll reserve the room for you.
4 If your event is just an organizational meeting (not an event or project), Ms. Garrett will post your meeting to the calendar and send you a confirmation message. If your event is an event or project, it will proceed through the following chain of steps for final approval.
5 If you plan to involve alumni or friends of Akron Law or local attorneys in this event (E.g., as guest speakers or financial supporters), please contact Associate Dean Meg Matejkovic at ema16@uakron.edu for approval and assistance.
Ms. Garrett will forward the event approval request to your faculty advisor.
Your faculty advisor will approve the event and forward the approval request to Associate Dean Matejkovic. If there are problems with the event or if clarification is required, your advisor will contact you.
Associate Dean Matejkovic will approve the event and forward the approval request to Ivy Washington-Marshall for approval. If there are problems with the event or if clarification is required, Dean Matejkovic will contact you.
Ms. Washington-Marshall will approve the event and forward the approval request to Ms. Garrett. If there are problems with the event or if clarification is required, Ms. Washington-Marshall will contact you.
Ms. Garrett will post the event on the events calendar and notify you that your event has been approved and posted.
If you would like an announcement to be posted on the School of Law Announcements Blog and an accompanying email to be sent out to the student body, please write the announcement exactly as you would like it to appear and email it to Adam Messner at apm@uakron.edu.

Please note: Policy Memorandum #7 states that “During the Reading Period, activities involving students are not to be scheduled by the administration of the School of Law or by members of the Law Faculty. This includes such activities as committee meetings, student organization meetings, early examinations, class make-ups, added classes, or special programs or activities.” This means that student organization meetings, events, and projects MAY NOT be scheduled during Reading Period or final exams.

REMEMBER:

How to Promote Your Meeting, Event, or Project

There are many ways to promote your meetings, events, and projects. The table below lists the most common ways to promote student organization gatherings.

1 Email. If you would like an email to go out to the entire law student body about your event, please write up a brief announcement and email it to Adam Messner at apm@uakron.edu. Such email announcements are also posted to the School of Law Announcements Blog under the Student Organization Announcements heading by default. Generally, one announcement per event is permitted. For larger events, reminder emails may be allowed at Adam's discretion.
 
2 Posters and Flyers. If you would like to create a poster or flyer to hang up around the law school or to hand to people, please email it to Adam Messner at apm@uakron.edu for approval before you distribute it. Remember, too, that there are rules governing the content of such materials and the locations in which they may be placed. Click here to read the rules that govern posters and flyers.
 
3 In-class Announcements. Ask your professors if you can have a minute of time at the start of class to announce your event. Or, if you're targeting a broader audience, seek out professors who teach classes like Contracts and Constitutional Law and ask if you may announce your event in their classes, even if you are not enrolled in them.
 
4 Word-of-Mouth. Remember that student organizations existed and thrived before we had easy access to email and photocopiers. Word-of-mouth is still an important method by which student organization events are promoted. Walk around the law school during busy times and talk to students, faculty, and staff about your event.

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