(F)

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(9) The processes of reappointment, tenure, and promotion for the regular faculty are deliberative processes. Eligible committee members who do not participate in or attend the deliberations shall not be permitted to vote.

(a) To be eligible to vote, a member shall review candidate-submitted materials and shall attend all committee meeting(s) during which the candidate is discussed, subject to the exception in paragraph (C)(9)(b) of this rule.

(b) The committee may permit a member who has not attended all meetings but who has otherwise substantially met the participation standards of paragraph (F)(9)(a) of this rule to vote, by a majority vote of members present and voting. The reason for the exception shall be included in the committee recommendation.

(c) Unit guidelines may allow for absentee ballots in extenuating circumstances for persons who are otherwise eligible to vote. The committee may determine eligibility for an absentee ballot by a majority vote of members present and voting. Extenuating circumstances include death in the immediate family, serious illness, and inability to attend due to events beyond one's control. The nature of the extenuating circumstances and the vote shall be included in the committee recommendation.

(10) For the purposes of reappointment, tenure, and promotion for the regular faculty, a simple majority vote in the affirmative, at the minimum, is necessary for adoption. Academic unit guidelines may determine individual unit requirements for a minimum affirmative vote beyond a simple majority. When there is a tie vote, the motion is rejected. While it is the duty of every member who has an opinion on a question to participate in these important deliberations, to arrive at an informed opinion, and to express it by his or her vote, he or she cannot be compelled to do so. He or she may prefer to abstain from voting, fully realizing that the effect is the same as if he or she voted on the prevailing side. Abstentions are not counted in the number of votes case and are considered blank ballots. However, they are included in the report. For example, a vote of three positive, one negative and seven abstentions represents a seventy-five per cent positive vote and would be reported: three positive, one negative, seven abstentions.

(11) For purposes of voting on any reappointment, tenure, and promotion matter, faculty shall voluntarily remove themselves from any discussion, voting, or participation that would influence voting on reappointment, tenure, and promotion matters when the candidate is:

(a) A member of that faculty member's immediate family (e.g. spouse, son, daughter, or other family member residing in that family member's household). (See conflict of interest policy paragraphs (B)(26) and (H)(5) of 3359-11-17 of the Administrative Code.)

(b) A member of that faculty member's extended family (e.g. siblings, parents, grandparents, cousins, uncles, aunts, or other next of kin). (See conflict of interest policy paragraphs (B)(26) and (H)(5) of 3359-11-17 of the Administrative Code.

(c) For any other person where there would exist the appearance of conflict of interest or impropriety. (See conflict of interest policy rule 3359-11-17 of the Administrative Code.)

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