Incident Report Form

WRITING AN IR

First, ensure you are in a private location where others will not be able to read what you are writing. This is a confidential document and should not be seen be anyone but the author and the recipients.

To write an IR, log onto a computer using your UANet ID (such as your personal PC or your RLC's computer). This computer should have the blank IR installed. Open the blank IR form. Use your name and the date as the file name.

Helpful Hints:

Complete all the white spaces on the IR. The gray spaces are to be completed by your RLC after you submit the form.
Click to the left-most section of a box to enter the cursor in that space or simply TAB to each box.
In the "WITNESS" section, choose Y for "YES" (was a witness to the incident) or N for "NO" (was not a witness ~ rather was involved in the incident).
In the "DATE OF INCIDENT" section, enter the date and choose either AM or PM.
In the "REPORTED TO" section, choose the RLC from the hall in which the incident took place (most often your own RLC).
When writing the text, remember ...

Always include as much detail that is pertinent and useful;
IRs are to only contain factual information - no impressions or conjecture should be included in the text of the email when you submit the IR. Include sights, smells, sounds, etc., not feelings or impressions.
Check your facts.

The last steps to writing an IR are to re-read it, proof your information and make sure you have included all the data needed.

SUBMITTING AN IR

When you have completely finished writing your IR:

Save your document with your name and the date as the file name.
Then email the file as an attachment to incidentreport@uakron.edu AND to the RLC whose name you selected in the REPORTED TO box:

Angela Brockman - HousingGA5@uakron.edu
Rachel Deleveaux - racheld@uakron.edu
Brian Dominguez - bd13@uakron.edu
Laura Forchione - HousingGA7@uakron.edu
Keenya Horton - khorton@uakron.edu
Leon Howard - howard1@uakron.edu
Jesse Leonard - HousingGA8@uakron.edu
Joe McCartney - HousingGA6@uakron.edu
Marsh Allen Smith - smithm2@uakron.edu
In the SUBJECT box,write the name of the attached document.
Delete IR from the desktop and the Recycle Bin.

Please recognize how important it is that these documents are well-written and confidential. Once again, do not under any circumstances leave this finished document on the computer once it has been sent via email. It must be placed in the Recyle Bin and emptied. If you need to review your IR Report, see your RLC who will have a saved copy for you to view.