Frequently Asked Questions
What is EAF (Extracurricular Activities Fund)?
The University of Akron utilizes a portion of the students’ General Service fees to provide financial assistance to registered student organizations, and other student activities and programs on the University campus. This fund is called the Extracurricular Activities Fund (EAF).
The annual EAF funding process exists to encourage programs, activities, leadership development, and other diverse opportunities to direct the University student towards a more valuable college experience. The annual process for an EAF grant begins by providing information to registered student organizations regarding the application process during the fall semester. Annual grant requests are due in February with final allocations determined in July. The University’s fiscal year begins July 1st and ends the following year on June 30th. Groups must be registered to be eligible for EAF funding, the following academic year.
(top) Who can apply for EAF funds?
Associated Student Government’s (ASG) Executive Budget Committee (EBC), and the Graduate Student Government Review Committee (GSGRC) review funding requests, and make funding recommendations to registered student organizations and activities and programs that have made a formal application for funding. Funding is available to Undergraduate, Graduate, and Law student organizations.
Guidelines for Eligibility:
• Student organizations are not eligible to apply for EAF funds until the organization becomes officially recognized and registered with the Office of Student Life.
• Neither EBC nor GSGRC can recommend funding to organizations on “financial hold.”
• EAF monies are not allocated to an organization or activity that, according to the University’s Non discrimination Clause, shall discriminate on the basis of race, creed, national origin, ancestry, gender, age, disability, veteran status or sexual orientation in the selection of its members or in its programs, unless Federal or State laws allows for such exceptions.
• Funds are not allocated to individual chapters of social fraternities or sororities.
• Political and religious student organizations may apply for, receive, and expend EAF monies for General Operating Expenses (G.O.E.) only as provided in the EAF request FORM III. Beyond G.O.E., political and religious organizations may apply for funding for activities/programming that is clearly educational and non-partisan. Funding is at the discretion of the allocation committee.
(top) How do I apply for EAF funds?
There are two options available to student organizations, they are the:
• Annual EAF process.
• Contingency Funding (Three funding periods including: Emergency GOE, Fall Contingency, and Spring Contingency).
The Department of Student Life requires Undergraduate student organizations, and highly recommends Graduate organizations attend a one hour workshop on the process of developing budgets for the coming academic year to help an organization successfully complete the annual EAF grant request.
Contact the Student Organization Resource Center (SOuRCE), located in the Student Union, room 130 or by calling (330) 972-7021 for more details!
The University’s fiscal year begins July 1st and ends the following year on June 30th. EAF Funds for the current academic year must be exhausted by the end of the fiscal year. To eliminate any confusion as to which fiscal year to access funds for EAF expenditure, organizations must plan to submit all requisitions not later than the end of May. This deadline does not apply to SAF accounts.
Please click on FORMS for the documents needed to complete the annual EAF packet, and guidelines for filling out the forms.
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Is there training available to teach organizations how to use EAF funds?
The Department of Student Life encourages student organizations to attend a one-hour workshop on developing budgets for the coming academic year to successfully complete the Annual EAF grant request.
Contact the SOuRCE, Student Union, room 130 or by calling (330) 972-7021 for more details!
(top) What if an organization misses the deadline for funding?
If you are a registered student organization, and missed the annual EAF funding deadline, and need funding for your organization, here are some options for your organization to consider!
Contingency Fund Application Process:
There are three (3) available Contingency funding periods, which occur during the fall semester that an organization can apply for:
a. Emergency Contingency Funding for GOE requests only, and first-time-funding which is a maximum of $350.00 for the entire academic year.
b. Fall Contingency Funding Request.
c. Spring Contingency Funding Request.
Contingency funding is available for student organizations that were recognized after the annual EAF funding request deadline for First-Time-Funding, and currently registered student organizations who failed to apply for funding.
Organizations filing for Emergency Contingency funding can apply for a maximum of $175 in general operating funds:
Contingency funds are limited during this phase to assist the organization in initiating activity within the organization.
An organization is then eligible to apply for fall or spring Contingency funding, for a maximum of $350 for the academic year.
Organizations that fail to apply for EAF/Contingency funding for two years or more are returned to first-time-funding status, and can only receive a maximum of $350 for the academic year.
Contingency Funds are not granted for programs that have already occurred or for projects that have been previously funded through the annual EAF request process. Organizations should keep in mind that Contingency funding requests are for projects and programs that occur after the allocation of the requested EAF funds has been made.
Hearings to review the grant requests are not scheduled during the Contingency fund request process.
PLEASE SEE the FORMS to find out what documents are necessary to complete for each contingency request.
For specific dates and deadlines, see DATES AND DEADLINES for submitting each contingency request.
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How does a student organization register for the academic year?
Student organizations are required to register annually. For more information on the process student organizations can contact the SOuRCe desk, located in the Student Union, room 130 or by calling (330) 972-7021 for information. In addition, registration information can be completed online at: http://www.uakron.edu/studentlife/source/
(top) Are there rules for using EAF funds?
Yes, please see POLICIES for complete details on what rules apply for student organizations to spend EAF/SAF funds.
(top) What is a Student Activity Fund (SAF)?
SAF funds are monies generated by an organization through fundraising activities, donations, membership dues, or other generated funds. Unlike the EAF funding, SAF monies are transferable from year to year, and do not fall under the May deadline to exhaust the year’s ending balance. Since the EAF process provides only partial financial assistance organizations are encouraged to conduct fundraising activities.
(top) What is done with money raised through contributions, fundraising or dues, and how does an organization deposit funds to its SAF account?
• Deposits to a student organization’s SAF /EAF account can be made at the Cashier's window, located in Simmons Hall, or through Susan Beke, located in Buchtel Hall 202, who will deposit funds into the appropriate account.
• SAF accounts have a sub-code which must be added to the end of the SAF account number when making a deposit.
• For all deposits, the 4-digit sub-code is 4790. There are no deposit slips like those provided by a bank. An organization needs only to give the Cashier’s window the appropriate organization's account number, plus the three digit code by completing the deposit slip below.
• Inform the Cashier’s window to forward a copy of your deposit to Susan Beke, and the deposit will be entered into the organization’s records so an accurate balance can be maintained. In most cases organizations will deposit generated funds into its SAF account which has fewer restrictions on spending SAF monies. EAF monies cannot be placed into the SAF account.
• If organizations choose to deposit funds into its EAF account; remember that there are certain expenditure restrictions that apply (i.e., no food or clothing purchases.) If you are in doubt, please ask?
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Will organizations lose SAF funds if they don’t use them?
SAF accounts are established and maintained from generated funds; and unused funds are carried forward to the new fiscal year (from year-to-year); up to the remaining account balance.
(top) How long can organization use the EAF funds?
EAF Account Carryover
Unused EAF fund balances will be forfeited on June 30th (the end of the fiscal year). Organizations must remember the deadline for submitting EAF expenditure requests is approximately May 31st. Organizations are notified of the deadline each year. SAF funds can be utilized beyond this annual deadline, throughout the year.
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What if an organization doesn't receive the funding requested through the Annual or Contingency funding process?
EAF BUDGET REQUEST APPEAL PROCEDURES
• The annual EAF funding request process is the opportunity for student organizations to apply for University funding for the following academic year. The deadline for submitting a request is early February (see “EAF Deadlines” for more details).
• Budget requests submitted by the posted deadlines are reviewed either by the Executive Budget Committee (EBC) of Associated Student Government or by the Graduate Student Government Review Committee (GRGRC). The results of those reviews are available to student organizations in early March (see “EAF Deadlines” for more details).
• Student organizations that want to contest its initial recommendation must contact the SOuRCe, located in the Student Union room 130, to schedule a review hearing. Or by calling 330-972-7002 during the posted scheduling period.
Please Note: The Review Hearing is the final appeal opportunity.
General Appeal Guidelines
• Final EAF allocation decisions are the responsibility of the EBC/GSGRC committees and the Vice President of Student Affairs.
• Organizations that wish to contest the initial recommendation must contact the SOuRCe in the Student Union, room 130 or by calling (330) 972-7021. Please see “EAF Deadlines” for the information on scheduling a review hearing.
• Appeals to the decisions of EBC or GSGRC committees must address the organization’s concern that the review committee failed to follow EAF guidelines.
• Appeals should clearly address the procedural error the organization believes was made by the review committee, and how the error has effected the outcome of the funding recommendation.
• Documentation that was not provided in the original application cannot be accepted during the appeal process.
• Following the review hearing the EBC/GSGRC will again review the original recommendation and appeal and determine if a revision is deemed appropriate. Final recommendations will be made available to the organization, and forwarded to the Vice President for Student Affairs for review and final approval. All EBC and GSGRC recommendations may be subject to change.
• Organizations filing an appeal will be notified and receive a written outcome from the appropriate committee.
• It is strongly suggested that organization members participating in the review hearing be those primarily responsible for the preparation of the EAF grant request.
• If an organization representative is unable to attend its scheduled review hearing, notice must be given at least 24 hours in advance. Organizations that fail to reschedule its hearing in a timely manner (rescheduling times will be posted) will be accessed a 10% penalty of the final budget allocation for the organization.
• If a student organization fails to attend any scheduled review hearing, the organization is subject to final denial by EBC and GSGRC.
• Members of the EBC or GSGRC committees who are an active member of an organization requesting funding, cannot participate in the organization’s review hearing, and must remove themselves from the review hearing until that organization has been completed.
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As a newly recognized student organization, what do we do now?
Student Organizations that have become officially recognized and are currently registered with the office of Student Life can apply for first time funding:
• First time funding seeks to assist a newly recognized organization with the organization’s operational expenses (including photocopies, office supplies, telephone costs and postage).
• All student organizations and activities that have not requested or received funding from the EAF process for two or more years may only receive a maximum of $350 and revert to first time funding in during the academic year.
• Organizations are reminded, the EAF grant is not meant to be an organization’s sole funding source, but offer assistance. All organizations are encouraged to utilize dues, fundraisers, donations, and co-sponsorship of activities with other organizations and/or departments.
• Organizations receiving first time funding are not eligible to apply for an EAF Contingency Grant in that same fiscal year.
PLEASE SEE FORMS for the documents you need to fill out for first-time-funding and DATES AND DEADLINES for submission deadlines.
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What is the Process to spend EAF/SAF Funds?
Requisition request form
• Student organization requisition request forms are utilized to spend money from the EAF/SAF account(s) for purchases and/or reimbursements.
• Once a student organization requisition request form is completed, and signed by the organization’s faculty advisor, it must be delivered to the SOuRCe, along with one copy of the student organization requisition request form; the original, and one copy of the invoice. Organizations should keep a copy for its records.
• Upon approval the requisition will be forwarded to the appropriate department/vendor unless the organization has indicated on the requisition that someone from the organization will pick it up. In that case, it will be ready the following working day. If an emergency arises and the requisition needs to be processed quickly arrangements can be made.
• If a requisition is used for registration fees or hotel accommodations, a Travel Authorization Form must also have been prepared and filed with the SOuRCe. The following information will be checked in during approval process:
• Completion and accuracy of the requisition
• Faculty advisor's signature
• Name of individual requesting expenditure
• Correct account code (EAF or SAF)
• Attached photocopies (submitted with the originals)
• Adherence EAF policies, where applicable
• Balance on hand and committed funds
• Travel Authorization Form
• If all information is correct, the requisition will be approved forwarded to the appropriate department/vendor.
• Checks will be mailed automatically, unless otherwise requested, and payment will be disbursed. Generally, unless due to special circumstances (i.e. timing) once the forms are delivered to the SOuRCe the organization’s job is done. The SOuRCe is the student organization's connection on campus. It will be beneficial for student organizations to use this resource to its fullest!
Canceling a Requisition or Voiding a Check:
Contact the Office of the Vice President for Student Affairs for assistance with cancellation of a requisition or voiding a check. The requisition will be voided and the appropriate account credited. If a check is issued for a student organization and is no longer needed return the check to the Office of the Vice President for Student Affairs in Buchtel Hall Room 202. The check will be voided and the proper account(s) credited.
Reimbursement Procedures:
• An individual can be reimbursed by a student organization for an out-of-pocket expense, as long as the expenditure is allowable by EAF/SAF guidelines.
• All reimbursements should be pre-approved.
• The original receipt must accompany a requisition for reimbursement. The individual’s name, address, and EMPL. I.D./STUDENT I.D. or social security number must appear in the "Vendor’s" section of the requisition. Remember, the University cannot reimburse sales tax.
• Finally, the original receipt and a copy of the receipt, along with the requisition and one copy of the requisition, should be delivered to the SOuRCe. If all is in order the paperwork will be forwarded to Accounts Payable for issuance of payment and a check will be issued and mailed to the vendor/individual. Unless other arrangements for pickup have been made.
Using an Outside Vendor:
• The name of the vendor; the person or place providing services, and their complete address is entered under "vendor" on the three (3) lines of the student organization requisition request form. If the vendor is an individual, rather than a company name, an EMPL. I.D./STUDENT I.D. number or social security number, or federal I.D. number must be entered.
• For all purchases a Purchase Order (PO#) number is required in advance when something is being rented, ordered or purchased from an off-campus vendor and the vendor has agreed to "invoice" the University for payment. This would also include professional or personal services, which may be rendered. For example, if an organization is renting tables or ordering balloons for an event, completely fill out the student organization requisition request form (one per vendor), make a copy, and forward it to the SOuRCe for approval. Provide all documentation that you have about the item or services.
• Your requisition request will be forwarded to the Purchasing Department, unless otherwise indicated. If an organization wants to take the requisition request to the Purchasing Department, indicate that in the comments section of the request and the requisition can be picked up the following working day.
• The Purchasing Department will contact the vendor, place the order and instruct the vendor on delivery and invoicing/billing procedures. No other action is necessary from the organization unless it receives an invoice/bill for the services rendered. If so, please deliver the invoice to the SOuRCe so payment can be made to the vendor in a timely manner.
• For all purchases, the Purchasing Department reserves the right to do comparative pricing before assigning a P.O. # number to a specific firm; however; they will generally not do comparative pricing for any costs less that $300, unless specifically requested to do so.
• If the organization has already compared prices, list the competitive vendors and quoted prices on the requisition. At least two (2) competitive bids should be included.
• The Purchasing Department still reserves the right to request additional bids if the purchase is of an unusual nature.
• On-campus purchases do not require a P.O. # number. On-campus purchases include using: the Buchtelite, the UA Bookstore, Printing and Copying Services (PACS), UA Audio and Visual Services and UA Classroom Services (through Bierce Library), Central Stores, Physical Facilities (PFOC), University Police (UAPD), Computer Solutions, University Dining Services (U.D.S.), DocuZip, etc.
• Organizations should obtain as much information as they can. All details and information will be entered under the description column on the student organization requisition request form. For example, include information about quantity, size, color, usage, and "needed by" date, if appropriate. It is helpful to provide sufficient information.
• Vendors will be more than willing to provide an approximate cost for services. Organizations will need this information to obtain a P.O. # number.
• If items are to be delivered, include the building, room number, and a contact person in the appropriate spaces on the requisition form.
• On the line for the "Advisor Name" type or write in the faculty advisor’s name on. The faculty advisor must sign below on the "Advisor Signature" line.
• Upon assignment of P.O. # number by the Purchasing Department a vendor will submit an invoice to the University for payment. The Purchasing Department will forward the purchase order and invoice to the Accounts Payables Department to issue payment, and unless notified otherwise disbursement will be made. If an organization receives an invoice directly from a vendor it is important to deliver the invoice and one copy to the SOuRCe so that it can be processed.
• A student organization requisition request form can be obtained through the organization’s faculty advisor, the SOuRCe located in the Student Union, room 130 and accessed at FORMS.
• Sales Tax Exemption Forms:
When supplies are not purchased through Central Stores or the UA Bookstore, use of the Certificate of Sales Tax Exemption form, should be supplied to vendors outside of the University. This can avoid a sales tax charge, as the University tax exempt. Please keep in mind, the University cannot reimburse for sales tax, if a Certificate of Sales Tax Exemption form is not used. All University accounts, including both EAF and SAF accounts fall under the Certificate of Sales Tax Exemption.
University Department Charges:
Many services can be obtained by using University services. Charges for services can be paid using a requisition form. A partial list of departments that accept requisitions are:
• Buchtelite
• Central Stores
• Computer Solutions
• Physical Facilities (PFOC)
• Printing and Copying Services (PACS),
• Student Union
• UA Audio and Visual Services
• UA Bookstore
• UA Classroom Services (through Bierce Library)
• UA Telecommunications
• University Dining Services (UDS) (Organizations will need to provide its SAF account number, as food is not payable with EAF funds. Payments are billed directly to the account by UDS).
• University of Akron Police Department (UAPD)
PLEASE PREPARE A STUDENT ORGANIZATION REQUISITION REQUEST FORM AND SUBMIT TO: The SOuRCe, Student Union Room 130.
Campus Services/Equipment NOT REQUIRING Requisitions:
The following areas do not require requisitions - (charges are assessed by providing the department with an EAF or SAF account):
• DocuZip: A charge slip is completed and a billing copy will be forwarded to the organization’s faculty advisor, with a printout for the organization. Charges should be reviewed and the name of the person authorizing the charge. Make note on the charge slip what was actually copied.
• Public Address (sound systems)
• University Mailroom (postage)
• Telephone Billing Services: Billing is automatic, keep a log of all local and long distance calls and compare with the printout of charges. (Contact the UA Telecommunication charges for current prices)
• See the Maximum Cost Sheet for maximums allowed for purchases and travel.
Office Supplies:
• Office supplies can be purchased through the University’s Office Supply program (Central Stores). Purchases are made with the “Office Supply Requisition” form.
• The Office Supply Program uses Corporate Express. The vendor will deliver supplies on campus. Deliveries usually arrive within a few days. Special orders may take longer, so requests should be considered ahead of time.
• An office supply catalog is available in the SOuRCe, located in the Student Union, room 130. For items not listed on the office supply requisition form those items are to be entered on the lower portion of the supply requisition form.
• The organization’s faculty advisor must sign the requisition form. Submit the original form and a copy to the SOuRCe for approval.
• Equipment and furniture cannot be charged to an organization’s EAF account. General office supplies are an allowable EAF purchase.
• The SAF account may be used for any Corporate Express or Central Stores purchase.
• Office supplies can also be purchased at the UA Bookstore.
• UA Bookstore purchases must be submitted on a student organization
requisition request form.
• The Bookstore will require advance approval before acceptance.
Discounts may apply for purchases from the University Bookstore and Corporate Express. Seek pre-approval BEFORE purchases are made through these vendors.
Guidelines for Publications:
• UA Publication Guidelines must be followed for all publication materials including: brochures, flyers, posters, programs, signage, etc. Contact the UA Department of Institutional Marketing. If any questions contact the Department of Institutional Marketing at (330) 972-7820.
• The Office of Student Life student organization DISCLAIMER must appear on all publication materials (including brochures, flyers, etc.).
• The following disclaimer must appear: Include organization name here: is a registered student organization of The University of Akron. Registration shall not be construed as approval, endorsement, or sponsorship by The University of Akron, of the student organization’s publications,
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What Purchases cannot be made with EAF funds?
The following purchases cannot be purchased/funded with EAF funds:
• Alcoholic beverages.
• Equipment such as, but not limited to furniture, computers, printers, VCRs, cabinets, chairs, uniforms, outing equipment, etc.
(Exceptions will be made at the discretion of the funding committee.)
All approved equipment purchases are the property of The University of Akron and must remain on University property.
Organizations must maintain and keep an up-to-date inventory report for the end of each academic year.
Missing items will be charged to individual members before any organization can be considered for future EAF funding. After the academic year an organization may be ineligible for funding if an inventory list cannot be provided.
• "Unreasonable" Honorariums for speakers or performers. The Executive Budget Committee (EBC) and/or Graduate Student Government Review Committee (GSGRC) have the right to determine this amount.
• EAF monies may be used to purchase "tokens of appreciation" under $50 for a speaker/performer in place of an honorarium.
• Dinner or banquet food, food, or beverages. EAF monies may be used to cover non-food related expenses up to $125 per year excluding facility rental. Food and beverage items however, must be paid out of admission fees, dues, etc. deposited in an SAF account. The only “banquet” funded via EAF is the LIFE Awards celebration because it is campus-wide.
Student organizations may request funding for food through the Department of Student Life “Partners in Programming” policy. Go to www.uakron.edu/studentlife for more information.
• Organizational prizes, awards, or gifts such as plaques, trophies, gift certificates, frames, etc. All campus awards for students such as the A-Key, Outstanding Senior Awards, Homecoming, and Intramurals are permissible EAF expenditures provided that a detailed breakdown of the expenses is given and the expenditure is reasonable.
• Salaries and stipends for student assistants, clerical support, etc., except as recommended by EBC and/or GSGRC. For these exceptions, a complete breakdown of all salaries must be provided to EBC and GSGRC with the grant request. Due to the demand for student workers, students on the College Work Study Program (CWSP) may not be eligible for employment by a student group. This matter is subject to committee review regarding exceptions.
• Student Leader Compensation requests are separate from the EAF grant process.
• Petty cash funds and cash advances.
• Individual membership dues or other items of personal benefit.
• Paying off existing debts or financing loans.
• Projects, programs, or services that are a duplication of such activities or services already provided by University departments or other student groups.
• Personal clothing items; i.e., T-shirts, jackets, hats, etc. The budget committees may review requests for exceptions.
• Private lessons.
• Legal fees.
• Charitable organizations, donations, scholarships, or other philanthropy.
• Fundraiser expenses cannot be funded.
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How does an organization check its current registration?
If an organization is unsure of its registration contact the SOuRCE, located in the Student Union, room 130 or call 330-972-7021.
(top) What happens if an organization has a deficit balance?
The faculty advisor/president of an organization will be notified of any deficit balance, and must contact The Office of the Vice President for Student Affairs at (330) 972-7088 for information on how to resolve the deficit and deposit funds into its account(s).
Organizations that fail to resolve any deficit balances will be placed on financial hold and cannot utilize university facilities/services, and cannot spend monies from any of its University accounts.
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How can an organization keep track of spending?
Funds Management of the organization’s EAF/SAF monies:
• Registered student organizations that receive an EAF allocation will have those funds maintained in a University account. EAF account numbers begin with#9-90 and contain six (6) digits. The Office of the Vice President for Student Affairs monitors all spending transactions from student organization EAF accounts. Purchases with EAF funds fall under The University of Akron’s Certificate of Sales Tax Exemption.
• SAF account numbers begin with#9-96 and also contain six (6) digits. SAF account expenditures are also made through and monitored by the Office of the Vice President for Student Affairs. Since these funds are self-generated however, there are fewer restrictions on the use of these funds, but must follow University and state of Ohio restrictions, such as purchase of alcohol or sales tax. Purchases with SAF funds also fall under The University of Akron’s Certificate of Sales Tax Exemption.
• Effective August 1, 2005, The University of Akron does not allow registered student organizations to maintain an outside bank account. Funds will be maintained through University accounts.
Advantages to policy include:
A record of the organization’s expenditures will be maintained by the University and is available to upon request. When reported changes in officers and/or faculty advisor that require revised authorization to use the accounts will be managed by the University, which will alleviate the need to process new signatures and authorizations, and can be done in a timely manner. Disbursements of payments and purchases will be more efficient, once the paperwork is submitted, without further action from the organization. Accountability of records can provide document support when preparing a request for EAF funds. Organization treasurers are encouraged to maintain their own financial records, on a daily basis, to provide estimated account balances. The Office of the Vice President for Student Affairs can provide an interim report of an organization’s budget balance upon request.
Setting Up your Organization’s Financial Books:
• Use your account number on all requisitions and deposits for proper identification.
• All EAF accounts begin with #9-90 and contain six (6) digits
• All SAF accounts begin with #9-96 and contain six (6) digits
Supporting Paper Work:
The following files can be set up for paperwork supporting ledger entries:
Create a filing system to maintain organization records:
Create a requisition file: file requisitions numerically by the requisition # or by the date. Create a file for EAF and SAF Summary Reports: file supportive attachments by the date.
Guidelines for Paperwork:
• Fiscal Year: all ledgers should be set up in accordance with the University fiscal year which begins July 1st through June 30th.
• All expenditures or charges should be posted to the debit column (subtraction).
• All deposits or credits should be posted to the credit column (addition).
• Make entries in ink.
• All entries in the ledger should be checked off against entries on the Summary Report.
• If entries cannot be identified on the Detail report, your SOuRCe Liaison can provide additional information and help.
• Requests for a year to date listing of transactions, with the current balance can be requested.
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Where can I receive my monthly statement?
Student organization account statements will be distributed into the student organization mail-boxes, located in the SOuRCe, Student Union room 130 on a monthly basis. For additional information organizations can contact the SOuRCe, SU 130 or call the SOuRCe at (330) 972-7021.
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How can an organization receive a Visa Card?
Application forms can be picked up at the SOuRCe, Student Union Room 130 or from FORMS. The president, the advisor and three other authorized users need to sign this form. This form will be turned in at the SOuRCe when complete. You should receive notification in approximately 5 business days that your card is available to use in the SOuRCe. A brief orientation to its use is required before using your card.
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How can an organization use a Visa account for purchases?
Organizations can request to spend money using a Visa card, by going to the SOuRCE, Student Union, room 130, and completing a Visa request form. Fill the form out completely, including what is being purchased and why. The Visa card must be returned in one (1) business day, with receipts for the purchase.
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Are there limits to use the Visa card?
Yes, there is a $100 a day limit. Approval to exceed this maximum can be requested from the Office of the Vice President for Student Affairs by calling (330) 972-7088 at least two (2) business days before you require the use above the maximum level. Your Visa card is also limited for travel. No travel such as plane tickets or hotel rooms can be charged to your Visa card without prior approval. This approval can also be obtained by contacting the Office of the Vice President for Student Affairs at (330) 972-7088.
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