Veterans Day holiday
The following summarizes University guidelines for Veterans Day, which has been designated by the Board of Trustees as a staff holiday. Although it is a staff holiday, the University will be open and classes will be held.
The Board of Trustees has established that the University will observe ten holidays annually (Rule 3359-26-04(C). Each year the Board of Trustees determines the dates on which each holiday will be observed. All employees are expected to observe the holiday on the designated day, unless it is determined that it is essential that University offices remain open (ex: Veterans Day). If an employee is asked to work on a designated holiday, the following rules will apply regarding payment for the hours worked and holiday pay.
Contract Professionals - Required to work on Veterans Day, but are entitled to time off equal to the number of hours actually worked.
Exempt Staff - Full-time and part-time classified or unclassified exempt staff should observe the holiday. Exempt staff who are required to work will be entitled to time off equal to the number of hours actually worked.
Veterans Day reporting in EmpCenter for Contract Professionals and Exempt Staff: Such time off must be approved by the supervisor. Exempt employees will automatically be given 8.0 Floating Holiday hours in EmpCenter. See the Floating Holiday job aid at http://www.uakron.edu/training/empctrftcp.dot for instructions on how to use these hours. Floating Holiday hours must be used by June 30 of the following year or the hours will be lost.
Non-Exempt Staff - Full-time and part-time classified and unclassified non-exempt staff should observe the holiday. Non-exempt staff who are required to work will be entitled to one and one-half times the regular rate of pay — either in the form of actual pay or compensatory time for the hours actually worked. Overtime pay will be in addition to the employee's normal pay for the holiday.
Full-time non-exempt staff members who normally work more than 8 hours on the day on which the holiday falls are only eligible to receive 8 hours pay for the holiday. With the supervisor's approval, the additional time normally worked can be reported as follows:
- Vacation time
- Compensatory time
- Leave without pay
- Additional work time may be made up during the same week
Full-time non-exempt staff members who are not normally scheduled to work on the day on which Veterans Day falls will be paid for the holiday. This will cause the staff member to go into overtime status later in the week. A supervisor may schedule another day off during the week in lieu of overtime.
Part-time non-exempt staff members who normally work on the day of the week on which the holiday falls are entitled to the same number of hours for the holiday as they normally work. For example, a person who is normally scheduled to work 3 hours a day, Monday through Friday, and does not work the holiday would receive 3 hours of holiday pay.
Part-time non-exempt staff members who are not normally scheduled to work on the day on which a holiday falls do not get holiday pay.
Veterans Day reporting in EmpCenter for non-exempt staff:
- FT Non-exempt staff – Eight Holiday hours are entered on the time sheet automatically. If required to work on Veterans Day, report the number of hours actually worked using the method normally used to report time: direct entry, web clock or time clock. If an employee is not in an active pay status the day before and the day after the holiday are not entitled to the holiday hours and the manager should zero out the hours on the time sheet.
- PT Non-exempt staff – Holiday hours are NOT entered on the time sheet automatically. The employee or manager must enter the number of hours normally worked on the day using the Holiday pay code. If required to work on Veterans Day, report the number of hours actually worked using the method normally used to report time: direct entry, web clock or time clock.
Please contact the following individuals with any individual questions you may have:
Human Resources | Bill Viau, ext. 6410
Payroll | Diane Shovestull, ext. 6557