Campus Contracts

Campus Contracts are various purchasing programs that are available to the campus community. The contracts and agreements are bid or negotiated and awarded by different entities and have been approved for use by the University's Board of Trustees. The Department of Purchasing reviews and evaluates these contracts and agreements and will advise campus departments on the best overall application for their specific needs at the time of order. The Director of Purchasing may elect to have formal or informal bids solicited on requirements, regardless of cost, if it is determined to be in the best interest of the University.  More information regarding Conract Compliance can be viewed here.

Current Campus Contracts

Campus Contracts are negotiated by the Department of Purchasing and the Department of University Communications and Marketing.  The purpose and general guidelines for a Campus Contract are for institutional type needs rather than the specific needs of an individual department.  Most contracts will be issued when the total annual expended amount exceeds $10,000 or if the number of payments justify contract use.  University departments are able to utilize these contracts to procure goods and services associated with the contract. A Peoplesoft Requisition is not required when utilizing one of the vendors on the list.  When a department receives an invoice from the vendor, the department needs to provide the following information on the invoice:  "OK TO PAY", the Contract #, speedtype, and a departmental signature, then forward it to A/P +6214 for payment processing.

Office Supply Program

The University of Akron, Department of Purchasing, implemented the use of the new office supply vendor GBEX LLC, along with their wholesale distributor OfficeMax on July 19, 2010. Please click here for more information about the program.

Overnight Accommodations

Sheraton Suites Akron/Cuyahoga Falls has provided a discounted nightly rate of $125 to The University of Akron for 2014.  To reserve a room, click here, fill in the required information then select Book Now.  On the left under Rate Preferences select the SET/Corporate Account# box and enter 348453, then select Update.  Contact the Department of Purchasing with any questions.

Lodging outside of Akron: The University encourages travelers to use one of the several contracts available to the University through national purchasing consortiums.  E.g. Nationwide Lodging (WSCA-OR) w27b-2010, Collegiate Program, state of Ohio contract, etc.

 Print Management Initiative

In compliance with the Universities Collaboration and Innovation Study Commission, The University of Akron will streamline and consolidate the printing environment on campus. The University Cost per Copy Program will provide all equipment, supplies and service to departments and will be charged back at a single cost per copy.

All departments will be contacted and assessed in order to right size each departments printing devices in effort to reduce cost across campus. For more information please contact our Copier Management Team at ext. 7427 or email Debbie Pastor.

Promotional Items

The Department of Purchasing in coordination with the Department of Institutional Marketing, are very excited to introduce the two vendors under the new Managed Promotional Sourcing Program. Products can be viewed from their online stores listed below or contact the vendor for any item not shown in the store:

Global Promotions & Incentives      
Shop UA Store                             

Primary Contact: Darryl Hunt
Phone: 866-248-4455

Consolidus LLC
The UA Shop

Primary Contact: Aubrey Cocklin
Phone: 330-319-7200

This program is a part of the University's initiative: "Leveraging our Resources," as detailed in Provost Sherman's campus wide email of April 26, 2011.  Please click here for information on How to Buy Promotional Items.

Rental Cars

National Car Rental and Enterprise Rent-A-Car are the preferred rental car suppliers for The University of Akron. Selecting one of the links above will provide you with special recognition and begin to consolidate spending, simplify program management and significantly reduce our car rental expenditures.  You may also call Enterprise direct at 330-434-2600.

Scientific Products Online Ordering

The Department of Purchasing is continually looking at opportunities to streamline business processes and create efficiencies to better meet the needs of the campus community. In coordination with Chemistry we have established an online ordering process for the scientific community to order laboratory supplies, chemicals and general scientific equipment. VWR Scientific Products, Sigma-Aldrich and Fisher Scientific are the prime suppliers for internet ordering for the campus.

Departments will be able to access on-line catalogs and automatically view the University's contract pricing. Purchasing encourages departments to refrain from sharing pricing with competitors of VWR Scientific Products, Fisher Scientific and Sigma-Aldrich.

Vacuum Cleaners

Changes of the Janitorial Contract for the campus has created the need for vacuum cleaners for some departments. Please review the information for the Recommended and Approved Vacuum for campus use.

CUE - Community, University and Education Purchasing Association

A professional, non-profit association that makes it possible for public, non-profit entities to save substantial sums of money through volume collective purchasing. All that is necessary to join is a willingness to participate and share in our common future.

Contracts include: Custodial Products, Diplomas, Equipment Maintenance, Furniture, Gasoline & Diesel Fuel, Lamps and Ballasts, Office and Data Paper, Office Supplies, Oil, Antifreeze, Lubricants & Recycling Services, Projector 7 Photographic Lamps, Roll Towel & Toilet Tissue, Safety Products, Salt (Road & Sidewalk), Tires, OEM Toner & Ink Cartridges, Vehicles

E & I - Educational & Institutional Cooperative Service, Inc.

The buying cooperative for higher education and health care institutions. The Cooperative uses the aggregate power of its membership to secure deep discounts from a wide variety of suppliers for thousands of products and services.

Significant discounts have been negotiated in the following categories: Athletic Training Supplies; Computer Software; Computers & Networking; Electronics & Peripherals; Express Delivery & Freight; Furnishings; Furniture; Maintenance; Medical Equipment & Supplies; Moving & Relocation; Multimedia; Office Equipment & Supplies; Procurement; Scientific Equipment & Supplies; Services; Travel Services.

HPS - Hospital Purchasing Service

A member-owned group purchasing association whose ultimate goal is to assist health care organizations, educational institutions and instrumentalities of government by providing savings on quality supplies, services and equipment purchased at the lowest possible cost to improve the communities we serve.

HPS agreements/contracts fall into two distinct program groups: medical-related agreements, and non-medical agreements.

Medical: Laboratory, Rehabilitation

Non-Medical: Art Supplies, Athletic Supplies, Capital Equipment, Consulting, Food Service, Housekeeping, Interior Design, Maintenance, Office

IUC - The Inter-University Council Purchasing Group of Ohio

A purchasing consortium comprised of the purchasing officers of the State institutions of higher education. The organization has 38 members made up of the 13 state universities, 2 medical colleges, 14 community colleges and 9 technical colleges & institutes that receive state appropriated funds.

The IUCPG operates under the requirements of the current appropriation legislation, The Ohio Revised Code, and the By-Laws of each institution's Board of Trustees.

Price Agreements include: Audio-Visual & Video Equipment, Book Strips, Computer Hardware, Dormitory Mattresses, Ethyl Alcohol, Freight Management, Furniture, Laboratory Apparatus, Chemicals & Glassware, Laboratory, Medical & Scientific Equipment, Lamps & Projection Bulbs, Laser Printer Toner Cartridges (New), Laser Printer Toner Cartridges (Re-manufactured), Moving Services (household), Printers, Plotters & Scanners, Search Firm Services, Software

State of Ohio Contracts

Contracts administered by the Department of Administrative Services (DAS). The contract list is very extensive but the site has an excellent search engine.

US Communities

A nationwide strategic sourcing program designed by public purchasing professionals for use by government agencies and public-benefit non profits throughout the country.

Product Categories include: Office/School Supplies, Office Furniture, School Furniture, Technology Products, Electrical/Telecomm, Janitorial Supplies, Carpet & Flooring, Office Machines, Park & Playground, P.E. Supplies, Homeland Security Solutions, MRO Supplies