Forms for employers

"Post a job" forms

To complete the hiring process

  1. Hire / Rehire form
    1. Include all necessary signatures
    2. Return form to the Office of Student Employment via campus mail: +6211. Must be submitted by 10 a.m. on the Monday preceding each payday. 
    3. A processed form will be returned to you for your records
  2. I-9 form
    1. Student Employee completes and signs Section 1 (page 7)  on or before 1st day of employment
    2. Supervisor examines the originals of Identification Documents, then completes and signs Section 2 (page 8). Record title, number and expiration date (if any) of the document. Must be completed no later than 3rd day of employment.
    3. Do not send copies of Identification Documents with I-9

 3. School Employees Retirement System

4. W-4 and IT-4 form – Employee's Withholding Allowance Certificate

5. Direct Deposit form (Encourage your student to sign up for direct deposit)

6. Provide your student with Health Insurance Coverage Information,  Student Employment Manual and New Student Orientation

Review Payroll Student New Hire Instructions

Additional Forms:

Change / Termination Form
To be used for account code changes, changes from Federal Work Study to regular employment, regular employment to FWS, and terminations.

Reminder: all pay-rate and account code changes must begin on the 1st day of the pay-period.

Supervisor Change Form

Additional Resources

Student Employment Manual


Training and Supervision

Performance Evaluation