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Office of General Counsel

Contract signature authority

Contract signature authority information

Only the President of The University of Akron have the authority to sign contracts, unless the Board of Trustees has specifically delegated that authority in writing to other individuals. These delegations are limited to specific contract types and dollar amounts. Please refer to the following sources if you have questions about the appropriate administrator to approve and sign a contract. If you do not have contract signature authority designated to you under one of these categories and you do not have a signed copy of a letter designating authority to you, then you may not enter into contractual relationships on the university’s behalf. Failure to follow university policies on contracts may result in the employee’s loss of insurance coverage and personal liability.

Contracts for the purchase of goods and services where the price exceeds the delegated signature authority must be referred to the Department of Purchasing. Contracts related to a grant or sponsored project must be administered through Research Services and Sponsored Programs.

Before the university may enter into a contract, it may be necessary to go through a competitive bidding process. Examples of some contracts that are subject to competitive bidding are as follows. Any purchase of construction contracts in excess of $25,000 must be by competitive bid. Purchases of goods or services that exceed $150,000, with limited exceptions, must receive the prior approval of the board of trustees. Purchases of goods and services for amounts between $25,000 and $150,000 must be reported to the board of trustees. Any purchase of goods or services that is less than $25,000 may be subject to competitive bidding. For more information about competitive bidding and contracts subject to competitive bidding, please contact the Department of Purchasing.

If you still have questions about contract signature authority after referring to the relevant policy, please contact the Office of General Counsel.

PositionRules Granting or Referencing Signature AuthorityTypes of Contracts That May Be SignedDelegated Contract Signature Letter, if applicable
Senior Vice President and Provost - Chief Operating Officer (COO)

3359-3-01(B)(7)3359-3-01(E)(2)(a) 

  • All contracts within limits set by board (such as competitive bidding and the necessity of prior approval)
Vice President for Finance and Administration - Chief Financial Officer (CFO)

3359-3-01(B)(7), 3359-3-01(E)(2)(a)

  • All contracts within limits set by board rules (such as competitive bidding and the necessity of prior approval)
  • Acquisition of land
  • Negotiation of leases
  • Negotiation of financial matters, such as the sale of notes & bonds
Vice President for Research and Director of Technology Transfer 3359-2-05(A)(9)(a)(vi) All contracts related to the use of university research and service centers for economic development
Vice President for Research and Dean of the Graduate School 3359-2-10(E) All research contracts consistent with the rules of the university, including but not limited to the requirements and restrictions in rule 3359-2-05
Vice President and General Counsel 3359-7-01(A)(4)

All contracts and legal documents including without limitation:

  • Settlement documents approved by the Ohio Attorney General
  • Routine settlements and releases pertaining to litigation or threatened litigation including: worker’s compensation, unemployment compensation, collection matters, labor contracts, intellectual property documents, bond documents, and supporting opinions
Director of Purchasing 3359-3-01(E)(2)(a) All contracts involving the expenditure of money within limits set by board rule (such as competitive bidding and the necessity of prior approval)
Vice President for Talent Development and Human Resources 3359-3-05(C)(4) All contracts related to personnel actions
Dean of university libraries 3359-3-01(E)(2)(b) All contracts for the purchase of library books and periodicals within the library’s budget
Law Librarian 3359-3-01(E)(2)(b) All contracts for the purchase of library books and periodicals within the law library’s budget
Athletic Director 3359-3-01(E)(2)(c) All contracts with other colleges and universities for intercollegiate athletic events
Director of E.J. Thomas Performing Arts Hall 3359-3-01(E)(2)(c) & 3359-1-05 All contracts for the purchase of the services of performing artists Yes, contact the Office of General Counsel for more information
Dean, Wayne College 3359-1-05 Only as authority is specifically designated in writing Yes, contact the Office of General Counsel for more information
Director, Research Services and Sponsored Programs 3359-1-05 Only as authority is specifically designated in writing Yes, contact the Office of General Counsel for more information
Associate Director, Research Services and Sponsored Programs 3359-1-05 Only as authority is specifically designated in writing Yes, contact the Office of General Counsel for more information
Director, Dining Services and Administration 3359-1-05 Only as authority is specifically designated in writing Yes, contact the Office of General Counsel for more information
Director, Hower House 3359-1-05 Only as authority is specifically designated in writing Yes, contact the Office of General Counsel for more information
Director, Center for Child Development 3359-1-05 Only as authority is specifically designated in writing Yes, contact the Office of General Counsel for more information
Assistant Director, Events & Scheduling, Student Union 3359-1-05 Only as authority is specifically designated in writing Yes, contact the Office of General Counsel for more information
Director, University Galleries 3359-1-05 Only as authority is specifically designated in writing Yes, contact the Office of General Counsel for more information
Director, University Press 3359-1-05 Only as authority is specifically designated in writing Yes, contact the Office of General Counsel for more information
Controller 3359-1-05 Only as authority is specifically designated in writing Yes, contact the Office of General Counsel for more information
Associate Vice President, Campus Life 3359-1-05 Only as authority is specifically designated in writing Yes, contact the Office of General Counsel for more information

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Akron, OH 44325
Phone: 330-972-7111
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