Contract signature authority information
The Board of Trustees has specifically delegated contract signature authority through the University Rules. Set out below is a chart that provides the specific rule and grant of authority to employees of The University of Akron by the Board of Trustees. The delegations are limited to specific contract types and dollar amounts. Please refer to the University Rules if you have any questions about the appropriate administrator to approve and sign a contract. If you do not have contract signature authority designated to you under University Rule, an employee may also have signature authority through a letter from the President designating signature authority. Without either a grant of authority by University Rule or letter desingating authority, you may not enter ino contractual relationships on the University's behalf. Failure to follow University policies on contracts may result in the employee's loss of insurance coverage and personal liability. The Office of General Counsel maintains copies of all letters from the President delegating specific signature authority.
Even where an employee has signature authority, contracts for the purchase of goods and services should be referred to the Department of Purchasing. Contracts related to a grant or sponsored project must be administered through Research Services and Sponsored Programs.
Before the university may enter into a contract, it may be necessary to go through a competitive bidding process. Examples of some contracts that are subject to competitive bidding are as follows. Any purchase of construction contracts in excess of $50,000, purchase of goods in excess of $25,000, and the purchase of services in excess of $50,000 all must be by competitive bid. Purchases of goods and services for amounts between $25,000 and $500,000 must be reported to the Board of Trustees. Purchases of goods or services that exceed $500,000, with limited exceptions, must receive prior approval of the Board of Trustees. For more information about competitive bidding and contracts subject to competitive bidding, please contact the Department of Purchasing and review University Rule 3359-3-01.
If you still have questions about contract signature authority after referring to the relevant policy, please contact the Office of General Counsel.
|Position||Rules Granting or Referencing Signature Authority||Types of Contracts That May Be Signed|
|Senior Vice President and Provost - Chief Operating Officer (COO)||
|Vice President for Finance and Administration - Chief Financial Officer (CFO)||
|Vice Provost for Research||3359-2-05(A)(9)(a)(vi)||All contracts related to the use of university research and service centers for economic development|
|Vice Provost for Research||3359-2-10(E)||All research contracts consistent with the rules of the university, including but not limited to the requirements and restrictions in rule 3359-2-05|
|Vice President and General Counsel||3359-7-01(A)(4)||
All contracts and legal documents including without limitation:
|Director of Purchasing||3359-3-01(E)(2)(a)||All contracts involving the expenditure of money within limits set by board rule (such as competitive bidding and the necessity of prior approval)|
|Vice President for Talent Development and Human Resources||3359-3-05(C)(4)||All contracts related to personnel actions|
|Dean of university libraries||3359-3-01(E)(2)(b)||All contracts for the purchase of library books and periodicals within the library’s budget|
|Law Librarian||3359-3-01(E)(2)(b)||All contracts for the purchase of library books and periodicals within the law library’s budget|
|Athletic Director||3359-3-01(E)(2)(c)||All contracts with other colleges and universities for intercollegiate athletic events|
|Director of E.J. Thomas Performing Arts Hall||3359-3-01(E)(2)(c)
||All contracts for the purchase of the services of performing artists|