Policies

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Government Documents

About

The government documents collection supports the curricular and research needs of the University of Akron. General materials are collected to fill the research and general interest needs of the greater community of the 11th and 13th Congressional districts. Curricular-specific materials are retained to support the research needs of the University of Akron community and the collections of consortia libraries.

Policy

Scope and Purpose:

The purpose of the Bierce Library government documents collection at the University of Akron is to support the curricular and research needs of the University of Akron students, faculty, and staff, and to provide public access to federal government information to the residents of the 11th and 13th Congressional districts in Summit County, Ohio. As a participant in the Federal Depository Library Program (FDLP), Bierce Library is a designated selective depository for United States government publications. The collection policy is based on requirements as stated in Legal Requirements & Program Regulations of the Federal Depository Library Program (June 2011) [PDF], Title 44 of the United States Code, and the FDLP State Plan for Ohio.

Publications received through the depository program are selected on the basis of curricular and research needs identified in the development policies for other collections. In addition, the depository library serves the federal and state government information needs of the community outside of the university and those needs are considered in the selection process. The collection includes: business, census, economics, education, engineering, health, maps, science, social concerns, politics, and statistical treatment of those subjects, Congressional publications, United States Geological Survey publications, and United States foreign relations sources. Electronic databases such as MARCIVE and ProQuest Congressional, and guides such as Andriot’s Guide to U.S. Government Publications, facilitate access to government documents and are purchased as part of this collection. The library catalog includes links to the full text of federal publications distributed electronically.

Curriculum:

The federal depository collection supports the curricular and research needs of University of Akron students, staff, and faculty. General materials are also collected to fill the research and general interest needs of the greater community of the 11th and 13th Congressional Districts of Summit County, Ohio.

Geographical Coverage:

There is no geographical limitation for the selection of publications. A limited number of publications on international issues with an emphasis on the United States are selected.

Language:

The preferred language is English but the documents are not restricted by language.

Period Coverage:

By law a depository library is required to keep documents for a minimum of five years. However, documents that are primary source for historical or policy studies for many disciplines are retained indefinitely on the basis of curricular and research needs as specified in departmental collection policies. In general, annual reports, aggregate final statistical reports, and documents that facilitate research and analysis are retained indefinitely. Some reports from defunct agencies are also retained.

Formats:

Materials in electronic (online) format are preferred. For materials in tangible formats, Bierce Library selects mostly print and microfiche with a few items in other formats such as DVDs and CD-ROMs. The library also subscribed to MARCIVE's Documents Without Shelves, which provides prospective catalog records for all electronic government publications distributed to depository libraries.

Remote Resources:

OhioLINK, a consortium of 89 Ohio college and university libraries, plus the State Library of Ohio, is a reliable source for government documents. These documents can be requested via the online library catalog.

Referrals:

Depository referrals are made to the collections at the University of Akron School of Law Library, Kent State University, Case Western Reserve Library, and the State Library of Ohio, among others. OhioLINK is a preferred source for referrals; however, interlibrary loan (ILL) is an option to request documents.

Exclusions:

The collection at Bierce Library is intended to avoid extensive duplication of depository coverage of the University of Akron Law School Library.

Revised 2013-12-12