Payroll forms

Whom to call with pay-related questions

Location: 
Administrative Services Building (ASB) Room 112 
185 E. Mill Street (Show on map)

Mailing address: 
[Recipient's name]
The University of Akron
Payroll Office
Akron, Ohio 44325-6210

General information: 330-972-7205
Fax: 330-972-6775

Go to our payroll information page.

If your last name begins with: Contact Phone
A – Fe Susan Allshouse 330-972-6759
Fi - Ln Carla Corsaro 330-972-6555
Lo - R Ruth Roberts 330-972-6558
S - Z Sandra White 330-972-6569
Other Topics
International employees Brenda McHenry 330-972-2312
Deborah Fields 330-972-6692
State retirement and ARP reporting Krista Horn 330-972-6768
Assistant Payroll Manager Sandra White 330-972-6569
Payroll Manager Diane Shovestull 330-972-6557

EmpCenter forms:

Other payroll forms:

  • 2022 Form W-4 Employee's Withholding Certificate: 

Complete Form W-4 so that the University can withhold the correct federal income tax from your pay.  Form W-4 was updated by the IRS in 2020 due to the federal tax law changes that took place in 2018.  It is very different from previous versions.  Please use the instructions provided by the IRS or contact your tax advisor if you have questions on how to complete the form.  To assist with your calculations, the IRS provides the Tax Withholding Estimator at www.irs.gov/W4App.  To effectively use the estimator, it is helpful to have a copy of your most recent pay stub and tax return.

Federal and state tax forms

Retirement Information and Forms:

  • OPERS Electronic Student Exemption Process

The Payroll Office will submit a newly hired student’s name, SSN, phone number, email address, home address and employment begin date to OPERS.  If submitted within 30 days of their employment start date, OPERS will send an email and text message (if cell phone number is available) that includes a customized web page link to the student.  If the student elects to opt-out of OPERS, the employer and the student will receive an email confirmation for their records.  The student will receive a reminder email and text on the 27th day if there is no action taken.  If the student does not exempt, the status will remain pending until the 30-day window is closed and will then update to non-exempt. 

 It is vital that when hiring student employees, supervisors submit a Student Employment New Hire form to Career Services/Student Employment in a prompt and timely manner.  Students have 30 days from their employment start date to opt-out of OPERS membership.  If a student does not opt-out within 30 days, they will automatically be enrolled in OPERS and will NOT have the option of requesting exemption until there is a break in employment of at least 365 days.  This process also includes graduate level student assistants and graduate assistants. 

 Before a student opts-out of OPERS, they should consider that the service credit earned while in college counts towards retirement if they become employed in the public sector during their career.  Information regarding the benefits of OPERS membership can be found at www.opers.org or by calling 1-800-222-7377 to speak with a member services representative.

  • Rehired Retiree Notification Form

    This form must be completed and sent to Payroll within 10 days  of the first date of employment by an employee receiving a benefit from an Ohio state retirement system or the Cincinnati Retirement System.

  • Graduate Teaching Assistant Retirement Options
  • Summer Graduate and Student Assistant Employment    Graduate and Student Assistant Summer Exemption from Retirement/Medicare  Criteria for student assistants and graduate assistants to be exempt from paying into one of the state retirement systems and Medicare during summer employment. 
  • SERS Exemption Form
  • SERS Refund Application

    After you have terminated your employment, you may apply for a refund of your SERS accumulated contributions. SERS will not issue a refund before three months after the termination of employment.  The contributions are subject to taxes on payment unless you roll over the contributions to another tax-exempt plan as permitted under federal tax law.  For more information regarding SERS' refund payment process, the tax implications of receiving a refund and the refund application, please visit the SERS website at https://ohsers.org/members/working-members/refunds/.