Year End Closing Procedures and Deadlines

2018 Year End Closing Deadlines Letter

In order to close out the current fiscal year in an orderly fashion, your cooperation in observing the following guidelines for processing financial transactions is requested: 


The last day to create requisitions for 2017 is Friday, June 22, 2018.

Please review the status of all open purchase orders on your May budget reports. If the status of the order is incorrect, then notify the assigned buyer in Purchasing. Your cooperation is required to ensure the accuracy of encumbrances for year end.


Purchase orders for the new fiscal year cannot be processed until the new budget is allocated to your account. However, purchase orders for items with long lead-time and high dollar value can be processed by contacting the Department of Purchasing.

Preliminary June departmental statements will be available on  Tuesday, July 10, 2018. June transactions will continue to post throughout July until final closing. June departmental statements can be printed at any time to review transactions that have been posted since the first closing.

Invoices held by departments for 2018 goods and services must be received in Accounts Payable no later than Tuesday, July 10, 2018 to be properly charged to the fiscal year 2018 budget. Travel Expense Reports for travel in 2017-18 should be emailed to several days prior to this deadline to allow for review and processing.

The University’s deficit account policy requires that June 30th deficits must be satisfied by a budget transfer or an expense recharge. Expense recharge requests must be received in the Controller’s Office by Thursday, July 19, 2018. Budget transfers must be received in the Budget Office by Wednesday, July 25, 2018

Final June departmental statements will be available on Tuesday, July 31, 2018


Carry forward fund balances will be reflected by Monday, August 6, 2018.

July departmental statements will be available on Monday, August 6, 2018