Year End Closing Procedures and Deadlines

2015 Year End Closing Deadlines Letter

In order to close out the current fiscal year in an orderly fashion, your cooperation in observing the following guidelines for processing financial transactions is requested: 


Please review the status of all open purchase orders on your May budget reports. If the status of the order is incorrect, then notify the assigned buyer in Purchasing. Your cooperation is required to ensure the accuracy of encumbrances for year end.


Purchase orders for the new fiscal year cannot be processed until the new budget is allocated to your account. However, purchase orders for items with long lead-time and high dollar value can be processed by contacting Andy Roth or Denise Cool in the Department of Purchasing.

Preliminary June departmental statements will be available on Tuesday, July 7, 2015. June transactions will continue to post throughout July until final closing. June departmental statements can be printed at any time to review transactions that have been posted since the first closing.

Invoices held by departments for goods and services received in 2015 along with Travel Expense Reports for travel in 2014-15 must be received in Accounts Payable no later than Thursday, July 9, 2015 to be properly charged to the fiscal year 2015 budget.

The University’s deficit account policy requires that June 30th deficits must be satisfied by a budget transfer or an expense recharge. Expense recharge requests must be received in the Controller’s Office by Thursday, July 23, 2015. Budget transfers must be received in the Budget Office by Tuesday, July 28, 2015

Final June departmental statements will be available on Friday, July 31, 2015


July departmental statements will be available on Thursday, August 6, 2015