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Year End FY-2019 Closing Procedures and Deadlines

Department of Purchasing

Notice to All Suppliers: 


The University of Akron's Purchasing Department would like to alert the community to a nationwide fraud scam that is targeting suppliers for colleges across the country. Please take precautions so that you are not a victim of this scam.

The email scam involves purchase orders and requests for product quotations that purport to originate from the University, but are in fact fraudulent. The FBI could be involved.

Information for Departments:


The University of Akron, as part of the Inter-University Council - Purchasing Group, has entered into an agreement with Bank of America, Merrill Lynch (BAML) to replace JPMorgan Chase as the procurement card (PCard) provider for the University’s PCard Program.  The change is expected to take effect on July 1, 2019.

As part of the changeover to BAML, the University will reevaluate all current active cards to determine if the card is still necessary. Cards that are used infrequently may be terminated after consulting with the cardholder. In addition, departmental cards may be used to reduce the amount of open cards in a department.

Changes to come include:

  • Elimination of declining balance cards
  • Use of departmental cards
  • Reduction in the amount of open cards
  • Training tutorials for the new reconciliation system
  • BAML PCards will be issued in June to replace current JPMorgan Chase cards

Please watch for announcements regarding our transition from JPMorgan Chase to the Bank of America PCard system. Also, please make sure you are keeping/storing your visa receipts in addition to attaching them onto the current PaymentNet system.

If you have any questions, please contact the Purchasing Department at extension 7340 or email