Procurement Card Information
The purpose of this program is to provide University employees guidance and direction regarding the proper use of the procurement card.
Barb Fuller, Procurement Card Administrator Ext. 6013
Purchasing Ext 7340
JP Morgan Chase, Customer Service (800)270-7760
Procurement Card & Travel Expense Report Deadlines for FY17 Year End
In order to close out the current fiscal year, your cooperation in observing the following guidelines is requested to be properly posted to FY17 budgets.
MAY PAYMENTNET TRANSACTIONS – Friday, June 9
CREDIT CARD ORDERS - Monday, June 26 – Suggested last day to place orders – to be properly charged to the FY2017 budgets – (after that date, depending on when the vendor processes, it can end up in either fiscal year and dates cannot be changed).
TRAVEL EXPENSE REPORTS - Wednesday, July 5 – last day to email reports to TravelExpenseReport@uakron.edu for travel in 2016-17.
JUNE PAYMENTNET TRANSACTIONS - Friday, July 7 – last day to update in PaymentNet ------ if you need to make an expense recharge to any previous month’s accounts, it will have to be submitted to the Controller’s Office on an Adjusting Journal Entry form by Thursday, July 20, 2017.
Please review the Controller’s web page for additional year end information (bottom of page), you may view the web page here.
This form is interactive, please complete electronically and print. After printing, have the second page signed by the cardholder and supervisor. The completed application may be sent via campus mail to the Purchasing Dept +9001 or scan and email to firstname.lastname@example.org.
PaymentNet Website (save as favorite for future use)
4 Digit Expense Account Subcodes (Account Codes-Dept. Charges)
Changes to Procurement Card Policy
- All travel expenses are to be paid via the University procurement card (i.e., air fare, hotels, meals, transportation, conference fees). Items where the supplier or vendor does not accept procurement cards as a form of payment, such as incidental miscellaneous trip expenses, may still be submitted for reimbursement. All University employees who travel on behalf of the University who do not currently have travel authorization on their University procurement cards should contact Barb Fuller, ext. 6013, or Matt Beaven, ext. 6268, to have this added. University travelers without a University procurement card should complete an application and submit it as soon as possible (please allow at least one month before scheduled travel to obtain a new card).
- Any expense that falls within the guidelines established in the procurement card manual should be paid using the University procurement card.
- The University receives a rebate on all University procurement card purchases and this should provide a more efficient process. Employees who receive points, frequent flier miles, etc. when using their personal credit cards for University business may be in violation of the Ohio Ethics laws.
Effective July, 2013, changes will go into effect regarding the use of the University Procurement Card, as per the recommendations above.
Only business miles as defined by the IRS will be reimbursed, and only if properly documented and approved. No personal miles should be submitted. More guidance in this area will be forthcoming.