Start a New Student Organization

If you would like to start a new student organization, please complete the Start a New Student Organization Form on RooConnect. After completing this form, a SOuRCe staff member will contact you regarding an in-person meeting to discuss your proposed organization, and next steps in the process.

Once the Start a New Student Organization Form has been approved and the meeting with the SOuRCe has been held, you will have 60 calendar days to complete the paperwork and submit final drafts in the New Student Organization Final Approval Form on RooConnect.

The new student organization process is open from the 2^nd Friday of September – the Friday of Fall Finals week. It opens again from the 1^st Friday of February – the Friday of Spring Finals week. All components of the new student organization process must be completed within these timeframes.

Below are the required documents for establishing a student organization:

Cover letter (.doc) This letter is written to the The Department of Student Life and must contain the signature of the proposed president of the organization. It should also include:

• A synopsis of the organization's purpose.
• Statement of goals and objectives.
• Why the organization wants to be recognized.
• If the prospective organization has affiliation with a local, regional or national organization.

Constitution (.doc)

• The constitution template will assist in creating the group’s guiding policies and procedure. The black text is required and must remain in your constitution. Utilize the helpful tips denoted in gold text to draft the founding principles of your group.

Charter Member Roster (.doc)

• Prospective organizations must complete the Charter Member Roster with a minimum of ten (10) currently enrolled, part-time, or full time UA students who are in Good Standing with the University. Additionally, the Campus Advisor, President, Vice President, and Treasurer will be indicated on the top of the form.  

First Year Plan (.doc)

• The First Year Plan outlines your organization’s monthly plans during the first full year of your organization’s active status. 

Other important notes:

Campus Advisor 

• All recognized student organizations must have a Campus Advisor. The Campus Advisor must be a full-time faculty member or a contract professional. A Campus Advisor’s eligibility and approval is determined by the Department of Student Life.

Hazing Prevention Training

• All members and officers listed on the Charter Member Roster are required to have completed Hazing Prevention Training on Brightspace in order to be approved as a recognized student organization. This will be checked and confirmed before final approval.

Questions about the New Student Organization process? Contact the Assistant Director, Student Organizations & Involvement at rmorgan1@uakron.edu