Student Organization Sponsored Events/Programs

Space requests must be made via the “Campus Space Request Form” found on RooConnect.

• Log into RooConnect by going to https://rooconnect.uakron.edu
• Click on “Forms” at the top of the page
• Click on “Campus Space Request Form”

This process and form are monitored by the scheduling and events area within the Department of Student Life. 

• The Department of Student Life will then process and confirm space request(s) based on availability and on a first come, first serve basis.
  • Once a form is "approved" in RooConnect the organization will receive a confirmation email detailing the event time, location, and room set-up. 
  • Note: an "approved" form does not necessarily mean that the organization has received the desired space - the group should wait for the official "event confirmation" email sent from scheduling and events. 
    • It is recommended that you save this confirmation for your records.

If an organization has any questions, comments, concerns, or has not been contacted after two (2) business days after submitting the Campus Space Request Form, please contact sueventplanning@uakron.edu or 330.972.7373

Student organizations who fail to show up or check-in for their reserved space (meeting rooms or concourse tables) in the Jean Hower Taber Student Union more than two (2) times may lose the privilege for the remainder of the semester.

• Despite the circumstances, it is the organization’s responsibility to be aware of all reservations.
• To check on reservations, officers may email sueventplanning@uakron.edu

Should the student organization determine that an event will be cancelled; the student organization should contact the Department of Student Life seven (7) business days prior to the event via e-mail to sueventplanning@uakron.edu

All registered student organizations on campus wishing to reserve a space outside on campus grounds must complete the Campus Space Request Form, which includes a request for outdoor space. 

• This form can be found on RooConnect.
• Log into RooConnect by going to https://rooconnect.uakron.edu
• Go into your organization’s portal (found under “Memberships” on the toolbar) 
• Click on “Forms”
• Find the specific form related to your needs

Once this form has been completed, the form will be directed to Student Life for processing through the respective contacts {review committee} on campus.

Additional policies related to outdoor space:

• It is suggested that registered student organizations request the use of outdoor space through the RooConnect form no later than seven (7) days before the scheduled event.
• No vehicles are permitted on the Commonsexcept for emergency or required maintenance vehicles or unless special permission has been obtained.
• Activities scheduled must not impede emergency vehicle traffic flow, disrupt services of the University food carts, create any noise problems or complaints, create litter or damage the brick and/or light poles.
• The distribution and/or selling of all food outdoors must be arranged and approved through the University Catering.
• Student organizations may be permitted to set up booths/tables outdoors for the sale of miscellaneous merchandise for fundraising purposes or to promote their organization.
• Any excessive sound which interferes with academic pursuits is prohibited.
• Physical setup of tables, chairs, risers, electrical needs, etc. outdoors must be approved and arranged through the Department of Physical Facilities Operations Center (PFOC).Organizations are permitted to use their own materials/equipment. Tent stakes are not permitted on any of the grassy areas due to underground plumbing and electrical. 

View our Major Event Policy here.