Financial Processes: 

All financial requests and forms can be found on RooConnect in the Finance section. To access Finance, you must either be the president or treasurer of your registered student organization, or request additional access by contacting the SOuRCe. 

Login to the admin dashboard in RooConnect and navigate to the left toolbar where you will see a "$ Finance" tab. Here you will find your organization accounts and all forms you would need to make a request. 

Deposit Form

Deposits are how you request to add funds to your SAF account. Typically, these funds are raised by your organization through fundraisers, ticketed event sales, membership dues, or general donations. Navigate to the finance system, click the "Create" button and select "Deposit". Simply fill out the form and then bring your cash or checks to the SOuRCe office so staff can physically deposit the money for you.

Filling out the form does not automatically put the money in your account, the SOuRCe still has to process your submission. If your organization uses the e-market system throughout the year, the SOuRCe office will work to deposit that money into your RooConnect account on a weekly basis.

Expenditure Form

Expenditures are how you request to spend any funds from your SAF or UAF/EAF accounts. Navigate to the finance system, click the "Create" button and select "Expenditure". Fill out the form in its entirety and then schedule an appointment to visit the SOuRCe to checkout a Visa card if that is what you intend to do.

Expenditures always have to be submitted & approved before making any purchases. Always remember to bring back all itemized receipts to the SOuRCe & to get tax off your purchase.

Allocation Form

Allocations are how you request funding from Student Government, to be placed in your UAF/EAF account. Navigate to the finance system, click the "Create" button and select "Allocation". Fill out the form correctly and be sure you are selecting your EAF/UAF account, as this is the account associated with Allocations.

Remember to view the RSO Manual to understand what you can and cannot request. Upload documentation for any items you are requesting. If your Allocation is approved, you still need to submit an Expenditure in order to request to spend those funds.

Student Organization Financial Accounts

All registered student organizations at The University of Akron have 2 accounts:

• Undergraduate Organizations: UAF & SAF
• Blended Organizations: UAF & SAF
• Graduate Organizations: EAF & SAF

• The UAF/EAF accounts are funded via Undergraduate Student Government (USG) and Graduate Student Government (GSG). Student organizations may request money for travel and non-travel activities through the Allocation Form on RooConnect.
• The SAF account is funded by the specific organizations by means of fundraising, donations, membership fees, etc.

Tax Exemptions:

• Organizations that are traveling or making purchases using SAF/UAF/EAF funds should not incur tax. As an extension of the University, student organizations are eligible for tax exemption.
• Ohio Tax Exempt Form is from the state of Ohio, the form does not show the University's tax exempt number
• The University Blanket Certificate of Exemption is a University tax exempt form which shows the University tax exempt number.
• The Other State Tax Exemption Forms is a list showing which states have provided The University of Akron with a tax exempt status. Please read the attached certificates to find out what the exemption is for, i.e. goods, hotel stays, services etc.

Questions?

If you or your student organization has any questions regarding financial information, please contact:

Mark Brunty
Student Life Financial Specialist
330-972-8894
mbrunty@uakron.edu