Undergraduate (BA/BASW) Field Education Information & Forms
Field Education Information
Is it time for you to prepare to begin your field education experience? Congratulations! The below steps will ensure that your process is easy and efficient. Be aware of your enrolled program and note some differences in each program. As a reminder, regardless of campus, summer field courses (seminar and field) are 13 weeks.
- Contact your Academic Advisor at your enrolled site (Akron campus, Lakewood campus, or Wayne college) in order to complete and sign your Undergraduate Student Academic Field Eligibility Form.
- This document requires electronic submission to the field office prior to being registered to begin your online Part I field orientation.
- We use an online platform to complete field documents, called Tevera. There is a one-time student fee of $203 ($195 plus $8 for credit processing fee). Students must pay this prior to beginning field. Students will be notified when they are able to register for Tevera.
- Important steps to begin field. Please check with your Academic Advisor:
- 2.75 grade point average in social work courses;
- 2.75 overall grade point;
- Senior status with 90 credits completed (of 120 credits hour required for graduation);
- No unresolved incompletes on academic record; and
- Completed Practice I, Skills Lab, and Practice II courses before starting field education experience
- Undergraduate field education occurs in the final, two consecutive semesters of social work students' academic journey. Field semesters are Summer/Fall OR Fall/Spring only.
- Students will be enrolled into the Part 1 & Part 2 online field orientations in Brightspace. No student will be allowed to begin their field education experience without completing both parts of the field orientation. This online orientation is self-directed by the student. Please follow up with your field contact person if you have questions.
Begin your field orientation as soon as you are notified by your field contact person you are registered in Brightspace.
You will complete the required pre-placement forms and email to your field contact person.
- Unable to complete the online orientations OR pay for Tevera? Immediately contact your Academic Advisor and identify a different semester for you to begin field. No exceptions will be made.
- Excited and ready to start calling agencies? Stop! Please do not contact any field agencies prior to completing Part 1 Field Orientation AND submitting the first part of the pre-placement field forms. Let us get you prepared first. We do encourage you to take a look at the 200+ agencies, in 18 counties, and covering 16 practice areas in our web-based Agency Roster.
- Part I: Agenda
- Part I: Online Undergraduate Experiential Learning Activity
- Part I: Online Student Agreement Field Signature Page
- Undergraduate Field Education Overview (Orientation) Part I- Quick Overview (PDF / PPT)
- Part II: Agenda
- Part II: Online Undergraduate Experiential Learning Activity
- Part II: Online Teresa Palmer Case Study
- Part II: Online Student Agreement Field Signature Page
- Undergraduate Field Education Overview (Orientation) Part II-Quick Overview (PDF / PPT)
- Sample introductory email to prospective field agency/instructor
- Interview Tips
- Sample interview questions
- Sample thank you note but I have chosen a different field placement
- Sample thank you note and I plan to intern at your agency
- University of Akron's Career Center In person and electronic assistance with creating the professional 'you,' including, but not limited, to assistance with writing resumes, cover letters, thank you letters, and mock interviewing. A free resource for all students and alumni.
- Background Checks/Fingerprinting
Increasingly, agencies/organizations are requesting background checks: A BCI (state) and/or FBI (national) criminal record checks. To find the nearest Webcheck location(s) to complete background checks/fingerprinting, use this link: www.ohioattorneygeneral.gov/backgroundcheck
Please note: The university Campus Police no longer offers on-campus fingerprinting and background checks.
- Immunizations/Tuberculin Skin testing
Health Services provide General Primary Health Care including:
Evaluation and treatment of uncomplicated illness and injury
Immunizations / Tuberculin skin testing
Academically required physical examinations
Referral assistance for health concerns beyond the scope of the department
- Professional Liability Insurance
Social Work students can purchase Professional Liability Insurance through the University for $20 per academic year. Hand deliver, Inter-office mail, or place in the mailbox of the Field Coordinator Becky Thomas, a check made out to The University of Akron.
Upon receipt and processing of your check, social work students will receive both an electronic version and a hard copy of a Certificate of Liability Insurance (Each claim- 1,000,000 & Aggregate - 3,000,000)
- BASW Field Education Structure (word, pdf)
- Field Manual
- 7750:493 Undergraduate Field Agency I Syllabus-Semester I
- 7750:494 Undergraduate Field Agency II Syllabus-Semester II
- Holiday Policy
- 7750:421 Field Education Seminar I Syllabus
- 7750:422 Field Education Seminar II Syllabus
- 7750:421 Field Education Seminar I Journal Outline
- 7750:422 Field Education Seminar II Journal Outline
Field Education Forms
- Undergraduate Field Application
- Prior to Interview Choice Form: This document requires electronic submission by student learner after review of Agency Roster. No interviews are scheduled at the time of submission of this form.
- After Interview Choice Form: This document requires electronic submission by student learner after completion of two face-to-face interviews.
- Agency Acceptance Form: This document requires electronic submission by field instructor/field agency on behalf of students scheduled to begin their field education experience.
- Field at Place of Employment (FAPE): This document requires electronic submission & completion by student learner if student is interested in having their field placement at their place of employment.
- FERPA Form- Family Educational Rights & Privacy Act - Link to U.S. Dept of Education | allows for eligible students certain rights with respect to their education records.
- Field Manual/Code of Ethics Acknowledgement
- NASW Code of Ethics: Read the Code of Ethics prior to submitting the FERPA and Field Manual/Code of Ethics forms.
- Agency Response Sheet: This document helps your school in keeping agency information relevant and current.
The submission process for all Field Education documents is done using the cloud-based platform called Tevera.
1. Field student enters information into the system and then signs the document which then submits document to task supervisor, if applicable; if no Task Supervisor, then the document goes directly to field instructor.
2. Field Instructor reviews for accuracy, applies their signature which then sends the document to Field Faculty Liaison.
3. Field Faculty Liaison reviews for accuracy, applies their signature. The Field Contact person will review and note completion once all signatures are received.
Learning Activities & Evaluation Tool
- Documentation of Time in your Field Placement/Practicum
Complete these web-based forms at the end of each semester. No hard copies required.