CORONAVIRUS INFORMATION

Hey Zips – we all play a role in keeping our campus healthy and open. Here's what we're doing to minimize the risk of COVID and how you can help.

If you are 18 years or older, you may choose which COVID-19 vaccine you receive as a booster shot. Some people may prefer the vaccine type that they originally received, and others may prefer to get a different booster. CDC’s recommendations now allow for this type of mix and match dosing for booster shots.

Choosing your COVID-19 Booster Shot:

Vaccination Received: Who can get it? Who should get it? When should I get it? Which booster can I get?
Pfizer-BioNTech Teens 16-17 yrs. old Adults, 18 years and older At least 5 months after primary vaccination series 16-17 yr. olds can get Pfizer; 18 years and older can get any booster
 
Moderna Adults, 18 years and older Adults, 18 years and older At least 6 months after primary vaccination series Any available COVID-19 booster
 
Johnson and Johnson Adults, 18 years and older Adults, 18 years and older At least 2 months after primary vaccination Any available COVID-19 booster

Quarantine vs. Isolation

  • You quarantine when you might have been exposed to the virus and may or may not have been infected.
  • You isolate when you are sick or when you have been infected with the virus, even if you don’t have symptoms.

 

Quarantine

Quarantine is a strategy used to prevent transmission of COVID-19 by keeping people who have been in close contact with someone with COVID-19 apart from others.

DEFINITIONS

Exposure: Contact with someone infected with SARS-CoV-2, the virus that causes COVID-19, in a way that increases the likelihood of getting infected with the virus.

Close Contact: Someone who was less than 6 feet away from an infected person (laboratory-confirmed or a clinical diagnosis) for a cumulative total of 15 minutes or more over a 24-hour period. 

Who does not need to quarantine?

If you came into close contact with someone with COVID-19 and you are in one of the following groups, you do not need to quarantine.

You should wear a well-fitting mask around others for 10 days from the date of your last close contact with someone with COVID-19 (the date of last close contact is considered day 0). Get tested at least 5 days after you last had close contact with someone with COVID-19. If you test positive or develop COVID-19 symptoms, isolate from other people and follow recommendations in the Isolation section below.

You should wear a well-fitting mask around others for 10 days from the date of your last close contact with someone with COVID-19 (the date of last close contact is considered day 0).

Who should quarantine?

If you come into close contact with someone with COVID-19, you should quarantine if you are in one of the following groups:

  • You are ages 18 or older and completed the primary series of recommended vaccine, but have not received a recommended booster shot when eligible.
  • You received the single-dose Johnson & Johnson vaccine (completing the primary series) over 2 months ago and have not received a recommended booster shot.
  • You are not vaccinated or have not completed a primary vaccine series.

What to do for quarantine

  • Stay home and away from other people for at least 5 days (day 0 through day 5) after your last contact with a person who has COVID-19. The date of your exposure is considered day 0. Wear a well-fitting mask when around others at home, if possible.
  • For 10 days after your last close contact with someone with COVID-19, watch for fever (100.4◦F or greater), cough, shortness of breath, or other COVID-19 symptoms .
  • If you develop symptoms, get tested immediately and isolate until you receive your test results. If you test positive, follow isolation recommendations.
  • If you do not develop symptoms, get tested at least 5 days after you last had close contact with someone with COVID-19.
    • If you test negative, you can leave your home or quarantine housing at Quaker, but continue to wear a well-fitting mask when around others at home and in public until 10 days after your last close contact with someone with COVID-19.  UA resident students should not return to their home resident hall if they have a roommate or suitemate, as it is not practical to wear a mask while sleeping or not to eat or drink for the up to 5 additional days of quarantine. 
    • If you test positive, you should isolate for at least 5 days from the date of your positive test (if you do not have symptoms). If you do develop COVID-19 symptoms, isolate for at least 5 days from the date your symptoms began (the date the symptoms started is day 0). Follow recommendations in the isolation section below.
    • If you are unable to get a test 5 days after last close contact with someone with COVID-19, you can leave your home or quarantine location after day 5 if you have been without COVID-19 symptoms throughout the 5-day period. Wear a well-fitting mask for 10 days after your date of last close contact when around others at home and in public.
    • Avoid people who are immunocompromised or at high risk for severe disease, and nursing homes and other high-risk settings, until after at least 10 days.  If you are a student in a clinical rotation, check with your clinical site supervisor for site specific guidance. 
  • If possible, stay away from people you live with, especially people who are at higher risk for getting very sick from COVID-19, as well as others outside your home throughout the full 10 days after your last close contact with someone with COVID-19.
  • If you have an UA mask exemption, when around others you should continue to quarantine for 10 days. Avoid people who are immunocompromised or at high risk for severe disease, and nursing homes and other high-risk settings, until after at least 10 days.
  • Do not travel during your 5-day quarantine period. Get tested at least 5 days after your last close contact and make sure your test result is negative and you remain without symptoms before traveling. If you don’t get tested, delay travel until 10 days after your last close contact with a person with COVID-19. If you must travel before the 10 days are completed, wear a well-fitting mask when you are around others for the entire duration of travel during the 10 days. If you are unable to wear a mask, you should not travel during the 10 days.
  • Nearly all UA-sponsored travel is not permitted until day 11.  See TRAVEL LINK for more information.  No off-campus group travel via carpools or UA vans is permitted during quarantine. 
  • Do not dine-in at eating locations on campus where your mask would be removed, and avoid eating around others at home and at work until after 10 days following your last close contact with someone with COVID-19. Students on the meal plan may get meals to go from Rob’s Dinning Hall and other on campus locations. 
  • Do not use the pools or common showers at the SRWC or ONAT until after 10 days of quarantine are completed. 
  • UA students may not sing or play wind instruments indoors, use the practice rooms or attend one-on-one lessons at Guzzetta Hall until after 10 days. 
  • UA students may not attend any group rehearsals for music or dance until after 10 days. 

After quarantine

  • Watch for symptoms until 10 days after your last close contact with someone with COVID-19.
  • If you have symptoms, isolate immediately and get tested.

Other residential housing polices

  • Those who have a private living space and are able to return before day 11 must wear a well-fitted mask when in any public areas except when showering. 
  • Residents are not permitted to have any guests until the full quarantine is over.
  • All meals must be grab-and-go or delivered and consumed away from others. 

Isolation

Isolation is used to separate people with confirmed or suspected COVID-19 from those without COVID-19. People who are in isolation should stay home or move to isolation housing until it’s safe for them to be around others. At home, anyone sick or infected should separate from others, and wear a well-fitting mask when they need to be around others. People in isolation should stay in a specific “sick room” or area and use a separate bathroom, if available. Everyone who has presumed or confirmed COVID-19 should stay home or at their off-campus apartment and isolate from other people for at least 5 full days (day 0 is the first day of symptoms or the date of the day of the positive viral test for asymptomatic persons). They should wear a mask when around others at home and in public for an additional 5 days. People who are confirmed to have COVID-19 or are showing symptoms of COVID-19 need to isolate regardless of their vaccination status. This includes:

  • People who have a positive viral test for COVID-19, regardless of whether or not they have symptoms.
  • People with symptoms of COVID-19, including people who are awaiting test results or have not been tested. People with symptoms should isolate even if they do not know if they have been in close contact with someone with COVID-19.

What to do for isolation

  • Monitor your symptoms. If you have an emergency warning sign (including trouble breathing), seek emergency medical care immediately.
  • Stay in a separate room from other household members or roommates, if possible.
  • Use a separate bathroom, if possible.
  • Take steps to improve ventilation at home, if possible.
  • Avoid contact with other members of the household and pets.
  • Don’t share personal household items, like cups, towels and utensils.
  • Wear a well-fitting mask when you need to be around other people.

Learn more about what to do if you are sick and how to notify your contacts.

Ending isolation for people who had COVID-19 and had symptoms

If you had COVID-19 and had symptoms, isolate for at least 5 days. To calculate your 5-day isolation period, day 0 is your first day of symptoms. Day 1 is the first full day after your symptoms developed. You can leave isolation after 5 full days.

  • UA policy requires a minimum of 3-day isolation period after an initial positive test regardless of symptom onset.
  • You can end isolation after 5 full days if you are fever-free for 24 hours without the use of fever-reducing medication and your other symptoms have improved. (Loss of taste and smell may persist for weeks or months after recovery and need not delay the end of isolation.​) 
  • Resident students must get a supervised negative antigen test on or after day 5 to be released from full isolation housing protocols to return to class.  Only those with private resident hall accommodations will be permitted to return to their room.  Students who clear release protocols may choose to go home or find other local accommodations, but have the option to stay at Quaker and will be required to follow all protocols, including not being  able to come and go. 
  • You should continue to wear a well-fitting mask around others at home and in public for 5 additional days (day 6 through day 10) after the end of your 5-day isolation period. If you are unable to wear a mask when around others, you should continue to isolate for a full 10 days. Avoid people who are immunocompromised or at high risk for severe disease, and nursing homes and other high-risk settings, until after at least 10 days.
  • If you continue to have fever or your other symptoms have not improved after 5 days of isolation, you should wait to end your isolation until you are fever-free for 24 hours without the use of fever-reducing medication and your other symptoms have improved. Continue to wear a well-fitting mask. Contact your health care provider if you have questions.
  • Students and employees with a severe and frequent cough should remain isolated, if possible. 
  • Do not travel during your 5-day isolation period. After you end isolation, avoid travel until a full 10 days after your first day of symptoms. If you must travel for personal reasons on days 6-10, wear a well-fitting mask when you are around others for the entire duration of travel. If you are unable to wear a mask, you should not travel during the 10 days.
  • Do not dine-in at eating locations on campus where your mask would be removed, and avoid eating around others at home and at work until after 10 days following your last close contact with someone with COVID-19.  Students on the meal plan may get meals to go from Rob’s Dinning Hall and other on campus locations. 
  • Do not use the pools or common showers at the SRWC or ONAT until after 10 days of isolation are completed. 
  • UA students may not sing or play wind instruments indoors, use the practice rooms or attend one-on-one lessons at Guzzetta Hall until after 10 days. 
  • UA students may not attend any group rehearsals for music or dance until after 10 days. 

 

If an individual has access to a test and wants to test, the best approach is to use an antigen test1 toward the end of the 5-day isolation period or on day 6. Test only if you are fever free for 24 hours without the use of fever-reducing medication and your other symptoms have improved. (Loss of taste and smell may persist for weeks or months after recovery and need not delay the end of isolation.) If your test result is positive, you should continue to isolate until day 10. If your test result is negative, you can end isolation, but continue to wear a well-fitting mask around others at home and in public until day 10. Follow additional recommendations for masking and restricting travel as described above.

Ending isolation for people who tested positive for COVID-19 but had no symptoms

If you test positive for COVID-19 and never develop symptoms, isolate for at least 5 days. Day 0 is the day of your positive viral test (based on the date you were tested) and day 1 is the first full day after the specimen was collected for your positive test. You can leave isolation after 5 full days unless you need to return to a resident hall or fall under other specific national governing body or intercollegiate conference requirements.

  • If you continue to have no symptoms, you can end isolation after at least 5 days.
  • You should continue to wear a well-fitting mask around others at home and in public until day 10 (day 6 through day 10). If you are unable to wear a mask when around others, you should continue to isolate for 10 days. Avoid people who are immunocompromised or at high risk for severe disease, and nursing homes and other high-risk settings, until after at least 10 days.
  • If you develop symptoms after testing positive, your 5-day isolation period should start over. Day 0 is your first day of symptoms. Follow the recommendations above for ending isolation for people who had COVID-19 and had symptoms.
  • Do not travel during your 5-day isolation period. After you end isolation, avoid travel until 10 days after the day of your positive test. If you must travel on days 6-10, wear a well-fitting mask when you are around others for the entire duration of travel. If you are unable to wear a mask, you should not travel during the 10 days after your positive test.
  • Do not go to places where you may need to remove your mask, such as restaurants and some gyms, and avoid eating around others at home and at work until 10 days after the day of your positive test.

 

If an individual has access to a test and wants to test, the best approach is to use an antigen test1 towards the end of the 5-day isolation period or on day 6. If your test result is positive, you should continue to isolate until day 10. If your test result is negative, you can end isolation, but continue to wear a well-fitting mask around others at home and in public until day 10. Follow additional recommendations for masking and restricting travel described above.

The CDC has specific guidance for ending isolation for people who were severely ill with COVID-19 or have a weakened immune system (immunocompromised).

Other residential housing policies

  • Those who have a private living space and are able to return before day 11 must wear a well-fitted mask when in any public areas except when showering. 
  • Residents are not permitted to have any guests until the full quarantine is over.
  • All meals must be grab-and-go or delivered and consumed away from others. 

Your support is necessary to help us continue to reduce the spread of COVID-19. 

How You Can Help: PLEASE respond to contact tracing requests within 12-24 hours as we have a very limited window to identify and notify potential contacts.

Support Contact Tracing Efforts

Who you will hear from:

The University of Akron (UA) Contact Tracing Collaborative includes team members from the UA campus as well as from our partners at GattiHR/TalentBoost.

  • Look for emails and calls from:
    • Team members from GattiHR/TalentBoost, UA’s contact tracing collaborative partner
    • COVIDtracing@uakron.edu
    • Calls from 330-473-4437, caller ID: “University of Akron Contact Tracing” or a city in Ohio.
      • *Depending on carrier/app used, it can produce a variety of caller-ID verbiage. 
      • ***Your provider may route this call as SPAM. To avoid this, you may want to save the phone number in your contacts. ***
    • If you decline the call, or it appears as “Spam Risk”, they will leave a message with a callback number. PLEASE call them back.
    • If you do not answer the phone, TalentBoost will attempt to leave a voicemail, and will send you an e-mail from an “@gattihr.com” domain to your university email address.
    • The caller WILL NOT ask for social security numbers, or ANY bank/credit card information.
    • The caller WILL ask for your name, University ID, and date of birth.

Positive Cases and Identified Close Contacts will receive a call from 330-473-4437 AND an email from Contact Tracers at GattiHR/TalentBoost.

  • Please respond as soon as possible and provide as much detailed information as you can.
  • ***Please be sure your voicemail boxes are set up to receive messages***
  • Please note that GattiHR/TalentBoost and UA’s support team will contact you regarding contact tracing for ON CAMPUS contacts, and your local health department may contact you for OFF CAMPUS These are separate processes.

Faculty/Instructors will receive emails from the UA Contact Tracing Support Team to help us identify potential classroom contacts. PLEASE respond within 12-24 hours as we have a very limited window to identify and notify potential contacts. UPDATED seating charts and DAILY attendance records are critical so that we can let contacts know they have been exposed and how to respond.

In the Classroom/Lab/Meeting Room:  Help us make sure we can contact the right people who may have been exposed.

  • Students should sit in assigned seats each class meeting to help protect themselves and classmates.     
  • Faculty will be asked by the UA Contact Tracing Support Team (covidtracing@uakron.edu) for their seating charts, in-person attendance and any other pertinent details for classes/labs, etc. Include information on how far students are spaced (< or > 6 feet)! The team will reach out to you for this information when a case on campus is identified so we can reach potential contacts.
    • Who is a close contact? Insert link to main tab with definitions.

Classroom Exposures:

If we receive timely notification of a classroom exposure we work to identify true contacts so that we do not have to notify the entire class. Contact tracers cannot “guess” at attendance/seating details, they rely on accurate, detailed records from instructors. 

Releasing Protected Health Information (PHI) when not necessary, to a professor or other member of the University community that is not involved in the contact tracing process, is a violation of FERPA. There are minimal instances when a professor should have knowledge of a student’s PIH. Those instances are:

  • If there is an immediate threat to the student’s safety or the safety of others.
  • If the student is being non-compliant with the contact tracing process (such as refusing to leave the classroom/remaining on campus).
  • If the student chooses to disclose their PHI to the professor.
  • Students (cases or contacts) participating in the contact tracing process will receive an email from the contact tracers when they are cleared to return to class.
    • A negative test is NOT required as part of our process; however, you can request the student forward you the email from the contact tracers at GattiHR/TalentBoost releasing them from quarantine/isolation.
    • Students NOT cooperating with the contact tracing process will NOT get such an email.

Steps in the Process:

  1. The University of Akron Contact Tracing Collaborative learns about potential and confirmed cases/contacts through:
  • On campus testing
  • Online reporting (self or other, link on UA Covid website)
  • Case interviews during the contact tracing process
  1. GattiHR/TalentBoost Contact Tracers reach out to both collect and share critical information.
  2. Depending on timeliness of notification, the UA Contact Tracing Support Team reaches out to faculty of confirmed cases to either help identify potential classroom contacts of student cases and shares those cases with the Contact Tracers OR provide a health alert for the classroom.
    • Efforts would be made to provide testing and to determine which students were up to date on vaccine including boosters for those eligible so they could return to in-person learning.
  3. Close contacts who are up to date on their vaccines, documented in Med+Proctor, and symptom free may return to class immediately following their interview.
  4. Close contacts will receive daily follow-up emails to check for symptoms, submit negative test results and address other mental health/academic concerns.
    • Close contacts will be removed from such emails if they submit negative test results collected in the proper post-exposure period.
    • Date of release is dependent on vaccination status, exposure details and presence of symptoms.
  5. In the event of an outbreak, the UA COVID Response Team will determine appropriate course of action.

The following provides information about what to do if you feel unwell, have been exposed to COVID-19, or if someone has disclosed to you that they have COVID or have been exposed to COVID. Please follow the guidance provided. If you feel unwell or have COVID symptoms, call Health Services at 330-972-7808.

The COVID-19 pandemic has had a major effect on our lives, including home, school, work and personal interactions. Many of us are facing challenges that can be overwhelming and stressful. Learning how to cope with stress in a healthy way will help you become more resilient and able to care for yourself and others in a positive manner. The Centers for Disease Control and Prevention offers a robust COVID-related stress management toolkit.

Faculty/staff have access to IMPACT Solutions, which offers virtual and in-personal counseling services to University employees. Learn more on the benefits website.

FACULTY/STAFF

If you are an employee and you feel unwell or have COVID symptoms, you should:

  • Report off work by notifying your supervisor.
  • Reach out to your health care provider or call Health Services at 330-972-7808
  • If you are waiting on test results, refrain from communal activities (including in-person classes) and always wear a mask when in the presence of others until your test results come back.
  • If you have received a positive test result, or have been diagnosed with COVID-19, Report COVID test, symptoms or exposure and follow any advice from contact tracers. Faculty and staff may self-disclose their health status to students and/or co-workers if they desire.

Up-to-date information for faculty and staff can be found on the Human Resources webpage.

If you are a faculty member and a student discloses that they have COVID or have been identified as a close contact or they have been advised to quarantine by contact tracers, you should:

  • Use the Faculty/Staff COVID-19 Report Formto report the case, even if the student has already reported it. While it is necessary to make this report for contact tracing, you should not disclose the information to others, including co-workers or students.
  • Follow any advice from the University of Akron Contract Tracing Assistance Team after a report is made. Be advised that it may not be necessary for contact tracers to contact you after you report the case for additional details.
  • Seating charts and daily attendance is required for each of your classes, which will greatly improve our ability to contact trace.
  • In general, people who have received all recommended vaccine doses, including boosters and additional primary shots for some immunocompromised people do NOT need to quarantine after contact with someone who has COVID-19, unless they have symptoms. However, people with up-to-date vaccines should get tested at least 5 days or later after their exposure (even if they don’t have symptoms) and continue to wear a well-fitting mask in public for 10 days following exposure.
  • People who are not boosted or have out-of-date vaccines should quarantine for a minimum of 10 days if they have been in close contact(within 6 feet of someone for a cumulative total of 15 minutes or more over a 24-hour period) with someone who has COVID-19.  See NEW CAMPUS QUARANTINE TAB for additional information on testing out of full quarantine early, and campus policy above and beyond CDC guidance/requirements. 
  • If you develop symptoms during the 10-day period, you should consult a health care provider.
  • Note: Students will not be issued a letter of return but may return to class after the quarantine period.

If you are a supervisor and an employee (including students) discloses that they were in close contact with someone who tested positive, you should:

  • Direct employees to report COVID test, symptoms or exposureand follow any advice from contact tracers.
  • Supervisors may work with eligible employees to make arrangements to work from home during quarantine.

Teaching

For faculty: Spring 2022 guidelines for classes, including guidance for masks, seating charts, office hours and more.

The following provides information about what to do if you feel unwell, have been exposed to COVID-19, or if someone has disclosed to you that they have COVID or have been exposed to COVID. Please follow the guidance provided. If you feel unwell or have COVID symptoms, call Health Services at 330-972-7808.

The COVID-19 pandemic has had a major effect on our lives, including home, school, work and personal interactions. Many of us are facing challenges that can be overwhelming and stressful. Learning how to cope with stress in a healthy way will help you become more resilient and able to care for yourself and others in a positive manner. The Centers for Disease Control and Prevention offers a robust COVID-related stress management toolkit.

The University offers free counseling services for enrolled UA students. Clinical intake hours at the Counseling & Testing Center are available Monday, Tuesday, Wednesday and Friday from 9:00 a.m. to 11:30 a.m. and 1 to 3:30 p.m. Walk-in intake hours on Thursday are from 1 to 3:30 p.m.  Contact the office at 330-972-7808 or view online resources at www.uakron.edu/counseling

If you are a UA student and feel unwell or have COVID symptoms, you should:

  • Call Health Services at 330-972-7808 or your health care provider. The CDC offers an interactive self-checker toolthat can be referenced for recommendations on testing or medical care.
  • Let your instructor know if you will be missing class due to illness or are waiting on a COVID test result (and, if you test positive for COVID, let your instructor know).

If you are vaccinated, including boosters, and a UA friend discloses to you that they have COVID, you should:

  • Encourage your friend to make a report here.
  • In general, people who are fully vaccinated do NOT need to quarantine after contact with someone who has COVID-19 unless they have symptoms. However, fully vaccinated people should get tested 5 days or later after their exposure (even if they don’t have symptoms) and continue to wear a mask in public for 14 days following exposure or until their test result is negative.
  • Continue to go to class unless you test positive for COVID or develop symptoms.

If you are unvaccinated or have out-of-date vaccines and a UA friend discloses to you that they have COVID, you should:

Determine if you had close contact with them 48 hours prior to their symptom onset or date they took their COVID-19 test, if they were asymptomatic. People who are not vaccinated or have out-of-date vaccines should quarantine for up to 10 days if they have been in close contact (within 6 feet of someone for a cumulative total of 15 minutes or more over a 24-hour period) with someone who has COVID-19. Close contacts should self-report. If you feel unwell or have COVID symptoms, call Health Services at 330-972-7808.  See NEW CAMPUS QUARANTINE TAB for additional information on testing out of full quarantine early, and campus policy above and beyond CDC guidance/requirements.

Updated: Nov. 22, 2021

Effective immediately, employees no longer will be able to seek an exemption from the University’s vaccine requirement for reasons of conscience, and employees having received an approved exemption for reasons of conscience either will need to provide proof of vaccination or to receive an exemption for recognized medical conditions or sincerely held religious beliefs, practices or observances.

This change is a result of the federal government’s Executive Order 14042, and the Centers for Medicare & Medicaid Services (CMS) emergency regulation, which require workplace safety protocols for federal contractors and individuals working in a healthcare clinic that participates in Medicare or Medicaid. Employees either will be required to provide proof of full vaccination against COVID-19 or to obtain an exemption for medical or religious reasons. Because of its status as a federal contractor and clinical service provider the University is required to comply with these requirements.

Employees may continue to seek exemptions based on recognized medical conditions or sincerely held religious beliefs, practices or observances, and employers are encouraged to assume that a request will meet the requirement of a sincerely held religious belief, absent objective evidence to the contrary. Proof of vaccination may be submitted to MedProctor. Employee requests for exemption may be submitted via the contact information on the exemption form.

Employees who currently have an approved exemption based on a reason of conscience will receive direct outreach from the Office of Equal Employment Opportunity/Affirmative Action confirming their requirement to be either fully vaccinated or have an approved exemption based on a recognized medical condition or sincerely held religious belief, practice or observance.

See more specific information regarding Executive Order 14042 and the CMS emergency regulation.

Executive Order 14042

Effective January 18, 2022, Executive Order 14042 and its guidance, employees either will be required to provide proof of full vaccination against COVID-19 or to obtain an exemption for medical or religious reasons.  Because of its status as a federal contractor, the University is required to comply with the requirements of Executive Order 14042.
The COVID-19 vaccination requirement became effective on October 15, 2021, for contracts and “contract-like” instruments newly entered, extended, or renewed between on or after October 15, 2021.  The requirement applies to contracts directly between the federal government and third parties, as well as contracts between the prime contractor and a subcontractor.  Although the obligation does not apply to contracts under the simplified federal acquisition threshold of $250,000 or grants, federal agencies have been encouraged also to include the requirement in contracts not covered by the order.

The vaccination requirement applies to employees working “on or in connection with” a covered contract, and to other employees working in a “covered contractor workplace.”  The guidance defines these terms expansively.  Covered employees include all employees whose work is necessary to the performance of the contract, including not only the researchers, but also employees who perform human resources, billing and legal review functions.  Covered contractor workplace includes any location where even one employee working on or in connection with the covered contract is likely to be present.  Examples of locations include, elevators, parking garages and stairwells.  Presently, this obligation does not extend to the University’s regional campuses, since no federal contracts are being performed at those locations; however, this could change in the future.    Student employees working directly on the contract also will need to be vaccinated or have a valid exemption.

Centers for Medicare & Medicaid Services Emergency Regulation

The Centers for Medicare & Medicaid Services (CMS) also has issued an emergency regulation that similarly requires a COVID-19 vaccination or valid exemption for individuals working in a healthcare clinic that participates in Medicare or Medicaid programs.  Facilities covered by this regulation must establish a policy ensuring all eligible staff have received the first dose of a two-dose COVID-19 vaccine or a one-dose COVID-19 vaccine prior to providing any care, treatment or other services by December 6, 2021. All eligible staff who previously had received an exemption for reason of conscience now must either have received the necessary shots to be fully vaccinated – either two doses of Pfizer or Moderna or one dose of Johnson & Johnson – or have received an exemption based on recognized medical conditions or religious beliefs, observances or practices, by January 4, 2022. Regardless of clinical responsibility or patient contact, the policies and procedures apply to the following facility staff, who provide any care, treatment or other services for the facility and/or its patients: facility employees; licensed practitioners; students, trainees and volunteers; and Individuals who provide care, treatment or other services for the facility and/or its patients, under contract or by other arrangement.  Proof of vaccination may be submitted to MedProctor.  Employee requests for exemption may be submitted via the contact information on the exemption form.

The University continues to monitor federal guidance and regulations, which remains fluid.  The University will update its policies, should there be any further developments or changes.

See additional details.

Exemption

See exemption information

Answers to your questions

 See answers to common questions

Med+Proctor and privacy

We are partnering with Med+Proctor to securely collect the vaccination status of students and employees. Med+Proctor is a confidential record-storage site that automates the immunization-verification process for universities.

Access to the form submission and Med+Proctor data is restricted to University healthcare professionals and trained employees. Your information will not be shared publicly or directly with instructors, supervisors or colleagues.

There is no charge to upload your information.

How to upload

  1. Log on to medproctor.com. First-time users will need to register for a new account. There is no charge.
  2. Upload your vaccine record.

Need help? See step-by-step instructions.

Problems? Send a message to covid@uakron.edu.

We have partnered with Klein’s Pharmacy to offer the Johnson & Johnson one-dose vaccines at no out-of-pocket expense from 8 a.m. until 12:30 p.m. Monday through Thursday at Quaker Square. No reservation is required. You should bring your Zip Card, a state I.D. card (driver's license) and a private insurance card, if you have one.

Visit gettheshot.coronavirus.ohio.gov for more registered vaccination locations in Ohio.

Choosing your COVID-19 Booster Shot:

If you are 18 years or older, you may choose which COVID-19 vaccine you receive as a booster shot. Some people may prefer the vaccine type that they originally received, and others may prefer to get a different booster. CDC’s recommendations now allow for this type of mix and match dosing for booster shots.
Vaccination Received: Who can get it? Who should get it? When should I get it? Which booster can I get?
Pfizer-BioNTech Teens 16-17 yrs. old Adults, 18 years and older At least 5 months after primary vaccination series 16-17 yr. olds can get Pfizer; 18 years and older can get any booster
 
Moderna Adults, 18 years and older Adults, 18 years and older At least 6 months after primary vaccination series Any available COVID-19 booster
 
Johnson and Johnson Adults, 18 years and older Adults, 18 years and older At least 2 months after primary vaccination Any available COVID-19 booster

The surveillance testing strategy is based on several different factors that include taking into consideration each person’s potential exposure to others who have tested positive and share facilities, density of congregate living environments, and activities with higher risk of close contact. Some students will be asked to test more frequently than others.

The University has been testing all students regardless of vaccination status when they are part of a large outbreak and will be adjusting the weekly surveillance testing pool to include more asymptomatic vaccinated individuals reflective of the breakthrough rates reported on each campus, in each county, and in the state. (updated 10/13/21)

Other data points that will influence the sample week to week include results from wastewater monitoring in the residence halls, and multiple cases in a classroom where contact tracing is not completely able to identify who the close contacts were.

UA will continue to monitor the impacts of variants and may need to adjust the testing requirements further as new information is available and we learn more about the benefits of booster shots. The University continues to refine, improve and adjust testing efforts as they are a critical layer in our mitigation strategy.

There will be no charge for the testing. The cost will be covered by a federal grant and supplies from the Ohio Department of Health.

Exemption forms for students

Student request for religious exemption from COVID-19 testing/mask

Student request for medical exemption from COVID-19 testing/masks

Exemption forms for employees

Employee request for religious exemption from COVID-19 testing

Employee request for medical exemption from COVID-19 testing

The University currently requires everyone to wear a mask/face covering while in indoor public areas (not private offices and residences) across all campuses.

Masks/facial coverings are required for anyone still within the 10-day isolation or quarantine protocols and everyone is encouraged in crowded outdoor settings and for activities with close contact with others. 

The University will continue to monitor conditions and guidance from the Centers for Disease Control, the State of Ohio and Summit County Public Health and adjust masking protocols as needed. As the semester progresses, if conditions return to low or moderate levels of community spread and the University relaxes masking protocols, faculty and instructors can continue to require the wearing of masks or facial coverings in their individual classrooms.

Exceptions

There are some exceptions to this requirement for anyone not in 10-day isolation or quarantine protocols.  Exempted locations include inside residence hall rooms, those working alone in an enclosed space, such as a private office or lab, those actively eating or drinking in an on-campus dining hall or restaurant.  Face coverings are not required while individuals are using the swimming pool(s), spa or shower facilities within SRWS facilities unless they are still under 10-day isolation or quarantine protocols. 

More

  • Faculty/Instructors who are teaching in-person classes for the 2022 spring semester may choose to wear a face shield in place of a face mask while teaching if they are vaccinated and can maintain a safe distance of more than six feet from their students. See additional information for faculty.
  • Faculty teaching outdoorsmay do so without a face mask or shield if close contact with others can be avoided.
  • Microphones may be requested to aid in teaching.  Please contact Audio Visual Servicesfor assistance.
  • Performance artsclasses and guest performers may be granted an exception to use face shields or perform without a mask based on additional safety protocols including but not limited to distancing and enhanced surveillance, including COVID-19 testing. 
  • Faculty or staffseeking a reasonable accommodation should contact the ADA coordinator. If an employee or supervisor believes there is a functional reason for an employee not to wear a face covering for a specific task, or that it is a violation of documented industry standards, or prohibited by law, please complete a safety concern form to request approval for an exception.
  • Studentsrequesting a reasonable accommodation from wearing a face covering should contact the Office of Accessibility.
  • The Office of Accessibility may request that instructors wear a clear view face mask or visible shield to provide necessary facial cues. Faculty may wear their own clear face covering or request one from the Office of Accessibility.
  • Any supervisor or employee who has questions about the non-compliance of the mask requirement for employees, please contact LaborRelations@uakron.edu.
  • Face coverings are required on all forms of public transportation.
  • Individuals do not need to wear a face covering outdoorsin uncrowded areas. Face coverings are highly encouraged for all people when they cannot maintain safe physical distancing outdoors.

Exemption forms for students

Student request for religious exemption from COVID-19 testing/mask

Student request for medical exemption from COVID-19 testing/masks

Tips to keep glasses (or goggles) from fogging while wearing a face mask

  • Use a nose clip: Wear a mask that has a clip you can pinch to tighten the mask over the bridge of your nose. You can also purchase a reusable clip or make one from a twist tie, pipe cleaner or paper clip.
  • Tuck in your mask: Use your glasses to tighten the mask to your face by pulling the mask up slightly and/or moving your glasses down slightly so they rest on top of the mask.
  • Wash glasses with soapy water: Just before you don your glasses, wash them with a mild soap and water and then air dry or gently pat them dry. The thin layer of soap molecules that remains on your glasses inhibits fog formation.
  • Use an anti-fog spray:It works the same way as soapy water.

More tips from the American Academy of Ophthalmology

Report COVID test, symptoms or exposure

If you have tested positive or need to quaran­tine because of close contact with someone who has tested positive, please let us know.

More guidance

For students: Student Health Services can advise students about quarantine requirements and answer questions about symptoms — call 330-972-7808. If prompted, please leave a voice mail and we will return the call.

Students are responsible for informing their instructors when they miss class.

For faculty/staff: If you have COVID symptoms or come in close contact with someone with symptoms, please report using the form above and see this guidance from HR.

If a student lets you know about a positive test or a need to quarantine, please let us know by completing this form.

About Student Health Services

Located in the Recreation Center (map), Student Health Services is staffed by certified family nurse practitioners. Appointments are available for degree-seeking students and University employees.

Where to get assistance

Affording the semester

Help-A-Zip: Help for students struggling with academics, mental health, finances or adjustment to college. Make a referral or request help for yourself.

ZipAssist: Hub for student support and assistance

Campus Cupboard: Providing students in periodic need with access to the basic necessities of daily living.

Technology needs holding you back?

Students in need of technology (laptop, webcam, etc.) to complete their classes are encouraged to complete a Help-A-Zip Referral Form.

Students in need of internet should also check out a federal broadband assistance program. Qualified households experiencing pandemic-related hardships may be eligible for up to $50 of their monthly broadband charges through this program. Learn more about the Emergency Broadband Benefit.

Equipment (such as Chromebooks, webcams and hot spots) are available for the duration of the semester.

If you are concerned about your ability to be successful in an online course, please feel free to submit a Help-A-Zip referral. Our team will work with you to offer resources.

For meetings and events that necessitate being in person, departments and student organizations are required to follow these guidelines.

Departments and student organizations are required to meet the following guidelines to promote healthy behaviors to reduce the spread of COVID-19:

  • Adherence to federal, state and local public health requirements is required.
  • Adherence to the University's policies for masks as posted elsewhere on this page.
  • Identify someone in your group to confirm protocols are met.
  • Vocal or singing rehearsals must adhere to current university mask policies and should consider additional risk-reduction strategies.
  • Understand the risks of COVID transmission at events, your level of risk acceptance and your role in identifying and managing those risks.
  • Communicate The University of Akron’s safety policies and procedures to staff and attendees, including their role and responsibility in having a safe event.

If applicable:

  • Confirm with your national governing body that meeting is permitted and what best practices need to be implemented.
  • Confirm that you meet all insurance requirements for your organization.

Before your event

  1. In marketing materials, require staff, volunteers and attendees to stay home if they do not feel well, have been diagnosed with COVID-19, or had direct contact with an individual diagnosed with or suspected to have COVID-19. Continue to share event expectations so that attendees will be prepared for your event.
  2. Determine event layout to enforce all safety protocols—queuing areas, or ingress or egress.
    • Don’t forget to create signage for your event. The following are recommended signs you should have at an event: practice proper physical distancing, enter and exit only signs, reminding attendees to wear face coverings and using hand sanitizer.
  3. Assign staff to cleaning tasks performed before, during and after the event.
  4. Events may have multiple shifts; clean and disinfect common spaces between each group of people. Be sure to provide enough time between groups to allow for cleaning products to work. Determine how you will document who was at your event and when they were at your event for contact tracing purposes.  Use assigned seating as much as possible. 
  5. Prepare adequate supplies to protect volunteers and staff, and to clean surfaces.

      During your event

      Use a contactless method for exchanging or verifying items like identification or event attendance when possible.

      Documentation of attendee names from UA to aid in potential contact tracing is recommended.

      Tracking information to collect:

      1. Student ID number
      2. Name
      3. Email/phone number
      4. Time of arrival
      5. Time of departure
      6. Event location
      7. Attending identify: In the last 10 days I have not been in contact with a person that has tested positive for COVID-19 or has COVID-19 symptoms. I do not have a fever and am not feeling sick.

      Provide hand sanitizer containing at least 60% alcohol near the event entrance and exits.

      Document who has attended an event, when they arrived and left for contact tracing purposes when attendees are not at least six feet from one another. Provide culturally appropriate messages and materials to prohibit certain actions like handshakes or high-fives. This could be shared via signage and announcements.

      Attendees required to wear a face covering should cover their nose and mouth. Face shields may be a suitable alternative for presenters.

      After your event

      1. Tracking documents are required for student organization meetings, events and activities. Contact the appropriate department for additional details.
      2. Retain attendance tracking information for 10 days following your meeting or event.

      Contractors and other professional visitors

      We ask that you visit campus only if you have been invited, you are under contract or you have a scheduled appointment. Guidelines:

      • If you feel unwell, reschedule your appointment for a day when you feel normal.
      • Face coverings are required while on campus. You may be asked to leave should you refuse to wear one.
      • We ask that you practice good hygiene while on campus including frequently washing your hands and using the available hand sanitizing stations.  

      Families or guests of students

      If you are a family member or guest of a current student and plan to meet with your student on campus, we ask that you complete a personal wellness check prior to your arrival. More guidelines:

      • If you feel unwell, reschedule your visit for a day when you feel normal.
      • Face coverings are required while on campus. You may be asked to leave should you refuse to wear one.
      • We also ask that while on campus, please practice good hygiene to include frequently washing your hands and using the available hand sanitizing stations.  

      Future students

      We welcome you for on-campus visits, all while taking great care to ensure your safety and the safety of others. Learn more and reserve your spot today.

      University Libraries

      Library hours and policies.

      Info for anyone traveling out of Akron:

      Travel policy for students, faculty and staff traveling out of Akron and the United States

      For non-U.S. students coming to Akron:

      See details for students and scholars that are traveling to Akron from abroad

      For non-U.S. students

      Specific information for international students and scholars

      For inbound international travelers

      Information for all international travelers coming to UA (including students, faculty, staff and visitors): See "3a. Quarantine Requirements" on this page.

      Traveling out of the United States

      International travel policy for those traveling from UA

      See our positive case rate, active cases, course delivery modes and more: COVID-19 Dashboard