Email

Email, one of the most-used methods of communication, presents an opportunity for us to promote The University of Akron.

In our email signatures, the consistent and professional use of our name, title and contact information contributes to our brand’s strength and supports our roles as ambassadors for the university. Therefore, we recommend that you use the format below for your email signature.

The wordmark can be added to the bottom of the signature as shown below.

As a faculty or staff member, an affiliation or association with a professional organization or institution often enhances your value to the university. However, please exclude these associations from your email signature to avoid confusion over your ties to the university.

Template

Your full name
Your Board of Trustees approved title
Your department
Your college, if applicable
The University of Akron
Akron, OH 44325-+4-digit
Office: 330-972-XXXX
Cell, if applicable: XXX-XXX-XXXX
Fax, if applicable: XXX-XXX-XXXX
Web address, either uakron.edu or your department/college Web URL

wordmark-email-sig ( or, use a University-encouraged image, but never more than one image at a time)

 


 
Before getting started...

Decide which UA image you'd like to place in your email signature. There are currently two options. Right-click and "Save as" on the image link below, and save it to your desktop.

How to add a linked image to your email signature

Outlook on PC (Windows)

Outlook 2010

(looks like this)

  1. Open a new, blank email.
  2. On the Message tab, in the Include group, click Signature, and then click Signatures....
  3. On the E-mail Signature tab, click New.
  4. Type a name for the signature, and then click OK.
  5. In the Edit signature box, using the UA formatted template above, create your signature.
  6. To add a picture, click Insert a picture icon Picture, find the image on your desktop, click to select it, and then click OK.
  7. Click on the image, then Insert hyperlink icon Insert Hyperlink, type in the web site address, and then click OK.
  8. To finish creating the signature, click OK.

Outlook 2013 and 2016

(looks like this)

Follow steps here, or as outlined below.

  1. Go to your Outlook File menu, click on Options and go to the Mail tab. On the Mail tab, locate the Signatures button.
  2. On the Signatures popup window, choose to add a new signature, give it a name, and using the UA formatted template above, create your signature.
  3. To insert an image, click the Insert hyperlink icon icon
  4. Find and select the image you saved to your desktop.
  5. To add a hyperlink to the image (so people receiving your emails can click on your image and open a URL), select the image (just click on it) and then click on the last button of the toolbar Insert hyperlink icon
  6. In the popup window, make sure "Existing file or web page" is selected and enter the desired URL in the Address box.
  7. Make sure you select the signature to be added on New / reply / forward emails
  8. Click OK - you are done.

Outlook on Mac

Version 2011 Screen Shot 2016-12-02 at 11.23.28 AM

  1. On the Outlook menu, click Preferences.

  2. Under Email, click Signatures.

    Signatures button

  3. Click Add a signature Add .

    A new signature appears under Signature name with the name Untitled.

  4. Double-click Untitled, and then type a name for the signature. This name does not appear in the signature in your messages; it is only for your reference.

  5. In the right pane, type the text that you want to include in the signature.

  6. In the Signature box under where you entered your info, go to Format menu and Insert image... find and select the image on your desktop and Insert

  7. There will be a large blinking cursor to the right of the image - press return on your keyboard.

  8. Go to Format menu and Hyperlink...

  9. Enter the text you want to see, like "Click here to donate online" and the URL of the page you want people to visit. Click OK.

  10. You are done.

Version 2015 Screen Shot 2016-12-02 at 11.24.58 AM

  1. On the Outlook menu, click Preferences.

  2. Under Email, click Signatures.

    Signatures button

  3. Click Add a signature Add .

    A new signature appears under Signature name with the name Untitled.

  4. Double-click Untitled, and then type a name for the signature. This name does not appear in the signature in your messages; it is only for your reference.

  5. In the right pane, type the text that you want to include in the signature.

  6. Find the image you saved to your desktop and drag the image into the signature box under your information.

  7. Right-click the image, select Hyperlink and making sure the Web Page or File tab is selected, enter the web page address and click OK

  8. You are done.

Mac Mail

  1. Open Mac Mail Open Preferences
  2. Click on Signatures
  3. Click the plus sign to create a new signature - double click "untitled" and type in the name you'll recognize
  4. In the space to the right, using the UA formatted template above, enter your signature
  5. Find the image you saved to your desktop and drag the image into the signature panel where you would like the image to appear
  6. To create a hyperlink from the image, select the image and with the image selected, go to Edit menu, Add link, and enter the link url into the box.
  7. Click Ok, close the preferences panel and you’re finished.