Workday Project Overview

Due to the nature of the migration from PeopleSoft/MyAkron and Empcenter to Workday, we are required to ‘freeze’ certain transactions to ensure a successful go live on June 5th.  Data for these transactions will be converted to Workday.  Unfortunately, we cannot just flip a switch to turn off the old systems and turn on Workday.  This process is called “cutover”.

As seen in the diagram above and the table below, freeze dates are transaction specific and represent the period of time when transactions are unavailable.  During the freeze period, the project team will be working to convert data from the old, legacy systems to Workday. 

Leave transactions will be tracked manually the week before go live, with the exception of users of the new time clocks.  The project team is looking at ways to facilitate the tracking of time during this week, but units should plan to track the time and prepare to enter it into Workday when the system opens up on June1st.

Critical HR transactions include: separations or unusual circumstances vetted through HR.

A critical transaction for Purchasing Services or Accounts Payable would include: 

• A purchase and/or payment that is necessary for the protection of life or public safety, the protection of property, or the protection of other university assets. 
• A purchase and/or payment that would halt critical university business or academic operations if not processed before the go-live date for Workday. 
• A purchase and/or payment that that would result in loss of funding or not meeting obligations as set forth by the state or other regulatory bodies if not processed before the go-live date for Workday.