Supplier Management

Related forms can be found on the Accounts Payable Sharepoint site or on the forms page.

Accounts Payable is responsible for collecting and maintaining data required to accurately and securely remit payment to suppliers of goods and services. While Accounts Payable remits payment to a variety of payees, the terms "Supplier" or "supplier" are broadly used to refer to the majority of non-employee payees. 

Procurement is responsible for all other facets of purchasing goods and services required by the university. All questions regarding Supplier selection, payment method such as PCard payment, contracting with Suppliers, placing orders, creating purchase orders, etc. should be directed to Procurement. For information about Procurement, please visit their webpage at Department of Purchasing.

Departments work directly with Suppliers and are responsible for receiving a quote prior to goods being ordered or a PSA for services being rendered as well as collecting all necessary paperwork.   Forms can be found within Workday using links under Purchasing App or on the Accounts Payable Sharepoint site.   Please be sure you always click on those links so that you use the most up to date forms - downloading is recommended before editing the forms.

Additional Information: The remainder of the registration process collects several key pieces of information such as what the Supplier will be providing to The University of Akron, whether a possible conflict of interest may need reviewed, whether PCard should be used or an internal resource be used.  Other information such as  contact information for purchase orders, and payment method details.

After final approval, a Workday notification will be sent that supplier will likely be approved within 24 hours.  Note, AP adding a Supplier doesn’t guarantee a payee is approved to contract with the university.  Ensuring the Supplier can be contracted would be obtained through purchasing.